JBNA December 13 General Meeting jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA December 13 General Meeting Date: Thu, 7 Dec 2017 23:02:52 -0800 Note: The CRD and the City of Victoria have different responsibilities with regards to our streets and the impacts on residents during the construction of the wastewater Treatment project. For James Bay residents the preparation and laying of the conveyance line is the part of the project that will affect us during the next several months. The CRD is committed to mitigating impacts, including road use. In addition to excavating part of Dallas Rd and part of the parkland, other streets such as Niagara, Douglas, and even Oswego will be affected as the project proceeds. Traffic patterns may change and secondary streets may also bear more traffic. To ensure that the CRD leaves the area in its existing or better condition, the CRD may enhance road surfaces, boulevard curbing and landscaping. In Esquimalt, specific roadways will receive traffic calming amenities such as road and sidewalk improvements. The CRD Project team has informed us that they will take direction from the Municipality. The project’s use of streets and staging areas is still being planned. City staff meet regularly with the CRTD team. The City’s engineering/transportation team will be at the December 13 meeting to explain their responsibility and role with the project and to hear what expectations the community has regarding the use of James Bay streets and sidewalks while the construction is underway and upon completion of the project. NOTE: Meeting Venue: 234 Menzies – (New Horizons) _____________________________________________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:00pm Wednesday, December 13th, 2017 234 Menzies Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of November 8th meeting 5. CALUC Community Meeting: 672 Niagara Street (REZ 00609): o Richard Iredale, Iredale Architecture 6. The Wastewater project and our streets: Dallas, Douglas, Niagara, Expectations and the City of Victoria role in the Wastewater Conveyance project o Fraser Work, Director of Engineering and Public Works o Brad Dellebuur, Ass’t Director Transportation 7. Community Concerns: 8. Adjournment Note: Seasonal sweets __________________________________________________________________________________________________ MINUTES – General Meeting November 8th, 2017 1. Welcome 7 pm, 38 in attendance Marg Gardiner: meeting chair, Laura Neil recorded minutes 2. Approval of Agenda as distributed: m/s/c Note: 3. Correspondence and Announcements: Correspondence accepted as circulated m/s/c Announcements: • Kurt Cehak – Kurt passed away on October 5th while visiting relatives in Switzerland on his way to Austria. Kurt was 92 yrs. Stacy Jensen and Tim VanAlstine shared memories of Kurt and his involvement in our community. • Library – Greater Victoria Public Library held an open house to show drawings and floorplans. There is an opportunity to suggest names for the James Bay Library on line. Name that Library can be found on the City of Victoria website. • Wastewater – CRD will hold an open house on November 27. Wastewater Team is on the agenda for the JBNA General Meeting on January 10, 2018 which will include Q/A. The drill for the tunnel is 90% complete. • Schedule C Off-street Parking – City will host an open house at City Hall on November 20, from 4-7pm at City Hall to discuss proposed changes to parking regulations. City staff will be attending neighbourhood association meetings to discuss. • JBNA Gardening Advocate secured additional trees and will plant 7 more fruit trees near Laurel Point (5 fruit & nut trees), 2 others to be determined. Planting dates are planned for sometime in early December. If anyone is interested in assisting, please contact jamesbaygardens@gmail.com. • December 13th JBNA meeting will be held at the New Horizons at 234 Menzies Street. 4. Minutes of October 11th, 2017, meeting: m/s/c 5. James Bay and City of Victoria Planning: James Bay within City of Victoria Plans, Robert Battallas, Community Planning Robert Battallas, Senior Planner for the CoV, offered an overview of community planning. The Official Community Plan (OCP) was developed in 2012 and is a requirement of the Local Government Act. The OCP is a regulatory plan adopted by bylaw and addresses a broad range of topics related to land use management, growth and transportation. It is based on a 30 year growth management concept. The CoV is in the process of updating all neighbourhood plans (Local Area Plans) which may result in an update to the OCP. The LAPs provide an attention to details of what communities what for their neighbourhoods. Details guide the planning process. Proposed developments (rezoning) may require amendments to the OCP for matters such as Land Use Designation. OCP amendments may also be required to implement policy direction from new neighbourhoods local area plans (eg changes to land use designations, density or building height). OCP Amendments require public consultation, a public hearing, and final decision by Council. Other current city initiatives • Short Term Rentals: No longer a permitted use (Sept 21 Council Decision); regulatory framework introduced to public at open house Oct 30; revised framework to be presented to Council Nov 23 along with implementation schedule. • Further info available at Victoria.ca/shorttermrentals Off Street Parking Regs (Schedule C) The City was able to access data from ICBC to determine existing vehicle ownership in the City. There are differences in ownership among condo stratas, purpose built rentals, and low income housing. Housing that is less than 400 sq ft tend not to have car ownership. All of the data has been considered in developing the revisions to Schedule C. • Public open house to present completed drafted regs at City Hall Nov 20; proposed bylaw to Council for 1st and 2nd reading Dec 14; public hearing in early 2018. • Further info available at Victoria.ca/zoningparking Local Area Plan Updates Local area plans were previously called neighbourhood plans. JBNA will organize visioning meetings among residents of JB prior to the start of the LAP to hear the views of the community. Once the LAP is underway, there will be many opportunities for residents to be heard. • New plans for Fairfield, Gonzales and Vic West (Underway – year 1) • Fernwood, Jubilee, North Park Rockland and Fort St Corridor (year 2) • James Bay, Hillside, Quadra, Oakland (year 3) Further info available at victoria.ca/neighbourhoodsplans Q&A Q: how long did it take for Burnside/Gorge LAP to be done? A: 1½ years Q: How was it determined that JB has a large urban village? A: We look at transportation systems and proximity to central core, not the building types or geographical size. JB urban village encompasses 5 corners to Capital Park. The CoV has identified 8 urban villages throughout the City which is where 40 % of the anticipated growth will occur over the next 30 years. JB’s growth identified is in the JB village area. C from Chair: According to Stats Can, James Bay saw approximately 750 additional residents since 2011. There are another 400+ projected with the development at Capital Park and conversion of Harbour Towers to rental. That means we will see more than 1000 additional residents before our LAP is started. Q: Is there parking data on current buildings available? A: on the website Q: if info I’m looking for isn’t available will I be able to access it directly from City hall? A: yes C: short term rentals have been creating an issue for off street parking. A: 1 stall per residential home – STR are not the only factor affecting off street parking. You need to look at density, teenage kids in families, more than one vehicle in the family etc. Q: Has the City adjusted the vehicle registration data to take other information such as Air BnB parking into account? A: No C: I am concerned that Council does not follow the OCP, and seems to makes decisions at whim. The neighbourhood or local area plans should have a higher threshold A: The LAP is not a bylaw document and the updating of the neighbourhood plans will provide more in-depth and detail for communities C: Concern that comments from affected land owners and CALUC and public appear to not be taken in tandem when input provided to planner who then make their recommendation to council given that council makes their decision to approve or decline based on planners’ recommendations. A: Planners do not summarize community comments. Comments should not be filtered through City Staff. Information is provided to Council, and Council is responsible for reviewing the details. There will be a whole new zoning bylaw created for the downtown core. The bylaw will be extended to neighbourhoods over time once updated/revised plans are completed. A Day in the Life of a Planner, Miko Betanzo, Development Services Miko Betanzo is a senior planner with the COV. He has a background in urban design. Formerly a civil engineer who then trained to become an architect. Basically 3 types of planners at the city 1 – Planning Technicians – deal with technical analysis 2 – Long range planner – community planning, develops policies, community plans, OCP 3 – Development Planners (Miko is planner for James Bay) implement and interpret policies and deal with development permits and rezoning applications. The planner’s focus is on growth. Deals with Other weird things – responding to sign applications, side walk cafes, site inspections, and advisory panel design Development planners are the link between the current zoning Technicians and the Policy planners Q/A: Q: Ogden Point doesn’t seem to appear on your map of JB as part of the LAP. A: There is a specific planner assigned to the OP master plan. Q: How can there be any discussion on the OP master plan until the LAP is completed? A: Doesn’t believe the development of the OP masterplan will stray from the OCP. The community will have input. C: The development at OP will have the most impact on JB with the development of the OP masterplan. The LAP must be completed first especially when the OP masterplan has identified that it will be seeking re-zoning for some of its land. C: The OP masterplan is the only area of land use that doesn’t appear to have any requirement to engage JB land use community by the city as to the proposed land use as other landowners are required to do. This is an extremely significant concern for JB residents. In other LAPs industrial lands were considered in LAP discussions. 6. City of Victoria Budget: Kimberley Stratford, Engagement. Operating Budget • Operating budget: Regular expenses that keep things running smoothly – garbage collection, maintenance of facilities. Operating budgets are set by council. Services levels are determined by council. Annual budget 274.6 million • Capital Budget: One time purchases or upgrades, new equipment. The capital budget is determined through masterplans and other documents (parks and open spaces master plan, transportation plans, neighbour plans etc). Capital budget also considers: o Safety considerations (traffic calming and crosswalks) o Replacement costs o Age and condition of current city assets o Maintenance history o Risk assessment o Coordination with other capital projects o Future capacity needs Citizens can provide input on the city’s budget through consultation on various plans that inform the budget, participating in community consultation for the 2018 budget (nov/dec). For budget 2019 – neighbourhoods will have the opportunity to provide input in feb/mar 2018. Budget details and Annual Report provide good detail, and are on line at www.Victoria.ca/budget . 58% of revenue comes from property taxes, 51% of operating budget is employee salaries including VicPD. Q: Are there sources of revenue dedicated for capital budgets ie development charges etc? A: No, there are development charges but funds are dedicated to specific areas and are guided by legislation. Q: Is there long term planning for capital budgets? Is there a reserve fund? A: Yes. There is a reserve fund. 1% of total capital budget is placed in reserve. Is there sufficient funds for all the infrastructure upgrades that we need to make? No. Aging infrastructure upgrade are currently in review, but we believe technology will come through to help save money. Upgrading sewers, for e.g., used to require digging up the old pipes and replacing them. Now a tube in inserted through the old pipes, inflated and create a sealed pipe. Streets are not dug up and replaced. The cost savings are considerable. C from Chair: A contribution from the last City General Management was an Asset Management program. About 2 years ago, for the first time, the program was created. C: Councillor Margaret Lucas informed that the City has a 3rd party reviewed all of the facilities owned by the city, and the maintenance review of those facilities, and what needed to be done on a priority bases. It is the first comprehensive review of all City facilities. C: Concern that the GVHA isn’t paying its fair share of taxes by virtue of the number of tourists that transit JB during cruise ship season, tour buses, walk through, pedicabs, horse drawn carriages, etc. causing road wear, sidewalk wear. There is an expected increase of tourism especially with the recent trip by the Mayor to China and welcoming more tourism. C: Amsterdam is about to implement a tax on tourism to address noise issues, and other impacts from tourism related impacts to residents. 7. Community Concerns: Sidewalks in JB are in terrible condition. The section of sideway leading to the driveway for the Coho is really bad. A: The area by the COHO is the Belleville area and is currently being upgraded. 8. Adjournment: m/s/c 8: 50 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Parking, Library, Uber, Wastewater, Fruit Trees and more jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Parking, Library, Uber, Wastewater, Fruit Trees and more Date: Mon, 13 Nov 2017 16:49:53 -0800 JBNA Directors’ Report: November 8th, 2017 OFF-STREET PARKING: The City will be holding an Open House to receive comment on the proposed Scehfule C, the document which specifies parking spots required for developments. City Hall: Monday, November 20, 4-7pm TAXIS – UBER The Ministry of Transportation has hired transportation consultant, Dan Hara, to conduct a review of ride-sharing services, such as Uber. Residents may submit views to the Minister of Transportation and Infrastructure (claire.trevena.MLA@leg.bc.ca) with a copy to our MLA (carol.james.MLA@leg.bc.ca). JBNA would appreciate being copied on submissions. JAMES BAY LIBRARY: Name the branch NOVEMBER 4, OPEN HOUSE AT BROUGHTON STREET LIBRARY Submit your preferred name for the library branch being completed at the corner of Menzies and Superior. Submissions will be received until November 19 either via the survey found on the city’s website or by e-mail to NameThatLibrary@victoria.ca. SHARING OUR STREETS: JBNA’s active Transportation Committee is seeking opportunities to consult with groups of residents. Please contact Marg if you are interested in convening a small gathering. Marg.jbna@shaw.ca CRD WASTEWATER (SEWAGE) NOVEMBER 27 UPDATE EVENT: The horizontal drill from Camel Point to McLaughlin is on schedule with the “pilot” drill over 90% completed. The tunnel widening remains scheduled for completion by June, 2018. The CRD Wastewater project team will be holding an Open House event from 5pm to 8pm on Monday, November 27th, at the Conference Centre. The CRD team will also be presenting at the JBNA January 10th General Meeting followed by a Question and Answer period. GARDENING COMMITTEE NEWS: We have received approval to plant two additional apple trees beside the tennis court in Todd Parkette, and five food-bearing trees in Charles Redfern Park (by Laurel Point). The trees will be planted on December 6, starting at Redfern Park at 10 am. Please consider dropping by top watch the planting, or to lend a hand with the planting. We are also looking for volunteers to help develop the initial plan for a neighbourhood Berry Patch. If interested in this, please contact Kathryn at jamesbaygardens@gmail.com. KURT CEHAK – in memoriam Kurt Cehak, a long-time supporter of the James Bay community recently passed away. Kurt, in his 90s, participated in community affairs for over 30 yrs. He served as a JBNEA director for a term and participated in the mediation which resulted in the 1993 James Bay Neighbourhood Plan. He was a resource during consultations with Transport Canada on the Victoria Aerodrome as he was a licensed pilot and understood aeronautical regulations. His knowledge of the area was augmented by his experiences along the BC Coast as the holiday/illness replacement for Transport Canada lighthouse staff. Kurt will be missed. XMAS AHEAD: Saturday, December 2, the Dickens Fair, at the JB Community Centre, opens at 10 am. After the fair, activities start at Ogden, ending with the Truck Parade, starting at 5:45 pm. ____________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s Develop Tracker) Ogden Point MasterPlan; 71-75 Montreal; 121 Menzies; 350 Sylvia Street; 672 Niagara; 425 Oswego; 224 Superior; 520 Menzies-Embassy; 229 Government; and 63 Boyd Street. Next JBNA General Meeting: 7:00 pm, December 13th, 2017, 234 Menzies (New Horizons) &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA November 8 General Meeting: City Planning and Budgets jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA November 8 General Meeting: City Planning and Budgets Date: Wed, 1 Nov 2017 09:37:31 -0700 NOTE: Change of Venue: Coast Victoria Hotel Ballroom – 146 Kingston JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:00pm Wednesday, November 8th, 2017 Coast Victoria Hotel Ballroom – 146 Kingston Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of October 11th meeting 5. James Bay and City of Victoria Plans: o James Bay within the City of Victoria Plans: o Robert Batallas, Senior Planner (Community Planning) o A Day in the Life of a Planner o Miko Betanzo, Senior Planner – Urban Design (Development Services) 6. City of Victoria Budget: Current 2018 budget and Forward to the 2019 budget o Kimberley Stratford, Neighbourhood Advisor (Engagement) 7. Community Concerns: 8. Adjournment __________________________________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting October 11th, 2017 1. Welcome 7:00 pm; 41 in attendance Marg Gardiner: meeting chair, Laura Neil recorded minutes Councillor Lucas present 2. Agenda Motion: Approval of Agenda as distributed – amended: m/s/c 3. Correspondence/Announcements: accepted as distributed m/s/c CRD Wastewater project: November CRD meeting and at JBNA January 10 meeting Oct 30th 5:30 to 8pm: Short term rentals open house CoV proposed new regulations JBNA November meeting location to be determined 4. Minutes of September 13th, 2017, meeting: m/s/c 5. 2016 Traffic Monitoring and traffic calming strategies o Presentation: Brad Dellebuur, Manager, City of Victoria Transportation Brad presented the results of the 6 week CoV 2016 traffic monitoring and traffic calming initiative. Data collection was during the summer of 2016, including # of vehicles, speed, etc. The City’s 2018 budget includes funding for further study in JB. It will be tied to the 2018 local area planning process. Traffic calming on Oswego and Douglas Sts deemed effective. Smiley face signs and flexible signs are conspicuous: lower speeds on Montreal data does not indicate as such. Speed reader boards collected data prior and during – marked improvement in speeds. For Oswego, the 1-100 and Simcoe to Michigan blocks, 80% of all traffic travelled at 40 to 45 km (50k zone). From May 8 to July 28, 170,000 vehicles travelled on Oswego near Michigan. There were 2,400 exceeding speed limit violations during this time which is considered a good/low ratio. There were 87,000 vehicles on the lower end of Oswego of which 85% vehicles travelled less than 30km, and only 220 caught exceeding speed limit. Speed reader boards appear to be working – see as positive results. CoV may consider permanent installation of these boards, but no promises. The crosswalk at Simcoe and Oswego seems to indicate better driver compliance for pedestrians. Q/A with residents: Q: What is a longer term plan for reminding children and drivers to reduce speed, posters and speed reader boards last so long. A: Speed reader boards remain blank until reached by vehicle – receive a smiley face or signal when speed has been exceeded – boards can be programmed to display speed – are effective longer because they are only activated when vehicles pass and each time is different. Q: Flexible cone on Montreal seems to be effective – was removed due to parking issues. Told speed reader was going to be placed on Montreal in Aug 2017 – didn’t happen. Speeding cabs at Montreal and Niagara, need a speed sign – flashing light something to slow traffic Q: 170,000 Oswego – is that correct? A: Yes Q: is that a larger number than normal – A: not unexpected – that is just over 2600 trips daily, over a 65 day period. Dallas Rd sees 7,000 vehicles a day, Fairfield 6,000 Q: centre cones – has there been any accidents A: there was an accident at Niagara and Oswego – took out a fence when turning the corner, but cannot say if the in-street cone contributed Q: speed bumps why over flexible cone A: speed bumps not recommended for ER vehicles – usually placed on less travelled roads C (JBNA Board member): in discussion with city felt they would direct vehicles to other side streets, also to consider other modes of transport, pedicabs, buggies, etc. A: Pinch points on roadways are natural traffic calming measures Q: daily walks on Oswego and Niagara – see much of what has been stated, Superior to Michigan speed is a concern A: this was just a trial – they could have been placed closer to Dallas and Superior – will be looking at options – however there is no plan to expand was already is in place – would have to go back to city council for funding – there are some priorities in other neighbourhoods Q: you mention speed limit is 50k is there any consideration to limit speed to 30k? there are lots of kids, elders using community centre – could a flashing light be considered at Simcoe and Oswego for school children – similar to flashing light at Michigan and Douglas A: looking at speed limit due to school, play grounds – but feels putting up a sign will not necessarily affect drive behavior – there was a fair amount of police presence at start of cruise ship season Q: are there certain days of week or trends when infractions occurred A: there are 280 pages of data and we didn’t examine for trends Q: has there been any consideration to reduce speeds in James Bay to all 40k A: was looked at as a pilot a few years ago – under current BC govt regulations would have to sign each individual street – costs would be excessive – Douglas Street signage to 40k was $50,000. Q: when is cross-walk at Erie coming A: hoping will be in place by end of the year – money is in place 6. Traffic in the Years ahead: Review of GVHA-Bunt Traffic Study – phase 1 o Presentation: Marg Gardiner, JBNA As part of the Ogden Point MasterPlan process, GVHA must create a Transportation Management Plan. GVHA retained the services of Bunt & Associates to assess traffic loads and advise regarding transportation management. As an interim step, Bunt assessed the current traffic loads using City traffic data and mode split information gathered/observed by Bunt staff. The assessment is reported in Bunt’s document titled Ogden Point Transportation Impact Assessment Phase 1, dated April 7, 2017. In mid-September, the document was provided to JBNA for comment. Marg Gardiner presented a summary of the study. GVHA was not invited to present to the JBNA meeting, as GVHA has suggested the next presentation on the MasterPlan will be the final presentation before the plan goes to Council. The JBNA Board decided to present the study so residents can be prepared for GVHA’s submission of the MasterPlan. The Bunt Phase 1 report focuses on traffic loads created with current passengers levels (approx. 10,000 in a single day) and what is projected for the future (14,000 passengers in a single day). Bunt supplemented extensive City of Victoria traffic count data with observations carried out on September 22. On that date Bunt assessed the vehicle mode spilt data for key intersections between Ogden Point and downtown by counting vehicles, and recording how they proceeded through an intersection (travelled straight through or turned). Bunt used this information to project capacity (traffic congestion) problems, particularly at these intersections, with the anticipated 40% growth in cruise-ship passengers on a typical 3-ship evening. The JBNA Board was asked to provide comment on the report. A letter submitted to GVHA, included considerations from JBNA Board and DRC members which included two engineers. In summary, points made were: o the report is silent with respect to obligations under the James Bay Neighbourhood Plan, o the ‘current’ traffic count impacts are similar to those created and reported over the past several years by the JBNA, o the “mode share” observations and data assessed were narrowly focused on vehicular traffic (did not include pedestrian needs were narrow, and did not respect the City’s transportation hierarchy), o the Bunt data collection was not carried out during high-transportation periods o data collection during a September school-day rather than a summer day or evening may have influenced transport operator behaviour, especially taxi drivers, o the study seems to assume that observations taken during a 8-hr stay ship could be used as a predictor of transportation operator behavior(s) for a more frequent evening 3-ship 5-6hr stay, and o specific data gaps and need for disclosure of methodology were identified. The Bunt phase 1 report was carried out with information previously known to JBNA and residents, and new information. The 40% increase has been well known for years. What became evident, with the Bunt report, was the intent of GVHA regarding the “small hotel”. The Bunt analysis was also based on a 250 room hotel and a 300 seat restaurant facility. The report identified 5 intersections at which “potential traffic capacity issues” could occur. Home-porting of vessels has not been included in the phase 1 traffic study. The Bunt report identifies the need to include home-port traffic loads in the phase 2 of the transportation study. Phase 2 has not been provided to JBNA and JBNA is not certain if it has been completed. Further studies that are to inform the Ogden Point MasterPlan have been identified by GVHA. It is important that residents have some understanding of these plans prior to the Community Meeting for the Ogden Point MasterPlan. Q/A with residents: Q: Feels info provided from GVHA is as good as fake news – any documents provided by GVHA should be date stamped on date JBNA received. They have plans to expand. A: A dolphin will be installed in new year to accommodate the larger post-panamax ships. Federal funds fare anticipated for this project Q: Master plan from 2012 and 2016 on GVHA website, but not current – why do they think people want to board a ship from Victoria? A: Most of the Port-of-Call visits to Ogden are in response to the US Passenger Services Vessels Act which mandates a foreign port-of-call visit between 2 American port visits sand levels a US$300/passenger fine if a foreign stop is not made. A (JBNA Board Member): Has not seen a business case for the home porting – when requested this information from GVHA was told a business plan had not been created. Q: concerned why GVHA not here – feels this is only JBNA’s view of plan – feels GVHA needs to make the presentation and members can asked the questions – feels presentation wasn’t broad enough for those present to understand. A: Councillor Lucas is on the Board of GVHA, and is at this meeting. R: Several residents spoke of the need for, and appreciation of, the presentation as it informed them of upcoming discussions. C: The bottom line of the presentation is that the Phase 1 report identifies traffic issues as cruise-activities increase at Ogden Point. The next phase of the study will be expected to address these issues, hopefully with recommendations for mitigation. The phase 1 report also, for the first time, discusses the intent for a large 250 room hotel and restaurant capacity of 300 seats. 7. Community Concerns A resident spoke of the noise from events held on the Breakwater barge. The live music, especially the private events which have occurred during month of September has been difficult. Resident had tried to reach by-laws officers at city, but feel can’t trust if GVHA is passing on their noise measurements to city. He spoke to a member of a band who was informed by GVHA that there were complaints, so they turned down the music while sound measurements taken. Resident was told by GVHA told the noise was within city by-law levels. What are GVHA and City of Victoria doing to ensure the neighbours are being respected and that noise is not pervading their homes? Marg Gardiner reported on statements made at the GVHA AGM that morning. Ian Robertson, CEO, had acknowledged the high noise levels and that he had heard the noise one evening when he was near 5-corners. He committed to addressing the matter, and would even consider an end-of-event time of 9 pm. Councillor Lucas reported that Ian Robertson took responsibility for complaints and would be looking at several issues around the operation of the barge, one being looking at reorienting speakers so that sound is not being directed back to neighbourhood. Another resident spoke of significant disruption created by private weekend events on The Barge. She resented having to close windows and turn up her TV in order to hear inside her own home. She noted that The Barge was functioning like an outdoor nightclub and that the noise and disruption was completely disrespectful of the residents who live here. She pointed out that James Bay is not an entertainment district and that GVHA should not behave in this manner. In response to a comment from Councillor Lucas that the City was considering implementing rules related the noise events like the Barge, Rifflandia, and Phillips Backyard, the resident responded that the Barge runs every weekend from May to the end of September and therefore cannot be compared to one-off events like Rifflandia. 8. Adjournment: m/s/c 9 :00 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&’ JBNA October Directors Report and Library Update Open House jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA October Directors Report and Library Update Open House Date: Mon, 16 Oct 2017 21:43:13 -0700 JBNA Directors’ Report: October 11, 2017 JAMES BAY LIBRARY: NOVEMBER 4, OPEN HOUSE AT BROUGHTON STREET LIBRARY Drop by the Broughton Street Library, Community Room, on Saturday, November 4th, from 11 am to 3 pm to learn about the features being planned for the James Bay branch will open in a few months time. CRD WASTEWATER (SEWAGE) UPDATE: The CRD Wastewater Treatment Project team will be holding an information meeting for Niagara Street residents, which is intended to gather input and information from residents that will be used to develop a detailed plan to mitigate disruption during the work that is anticipated for Niagara Street in June, 2018. The CRD team is also planning project update meetings in November. There will be one drop-in Open House meeting (location, date currently not known). The team will be presenting at the January 10, 2018 JBNA general Meeting. The horizontal drill from Camel Point to McLaughlin is proceeding on schedule with the “pilot” drill being over 60% completed. GARDENING COMMITTEE NEWS: JBNA Gardening Committee volunteers will be starting work on the Michigan St boulevard beside Discovery Coffee this month. The Gardening Committee is also applying to plant a few more apple trees on the north side of Todd Parkette, to extend the existing line of trees, and a small group of food-bearing trees in Charles Redfern Park on Quebec Street. If approved, the trees, donated by Le Coteau Nursery, will be planted in November. RESILIENT STREETS AND GREAT NEIGBOURHOOD GRANT PROGRAM The Resilient Street/Resilient Neighbourhood workshop held on September 17 at James Bay Community School was a huge success. Many of the ideas generated at the workshop were identified as eligible for the Great Neighbourhood Grant Program. Applications must be completed by October 15, 2017 __________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 121 Menzies; 350 Sylvia Street; 672 Niagara; 425 Oswego; 224 Superior; 520 Menzies-Embassy; 229 Government; and 63 Boyd Street. Next JBNA General Meeting: 7:00 pm, November 8th, 2017 at Coast Victoria Hotel. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA October Agenda & September Minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA October Agenda & September Minutes Date: Mon, 2 Oct 2017 15:41:53 -0700 NOTE: Change of Venue: Coast Victoria Hotel Ballroom – 146 Kingston _________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:00pm Wednesday, October 11th, 2017 Coast Victoria Hotel Ballroom – 146 Kingston Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of September 13th meeting 5. 2016 Traffic monitoring and traffic calming strategies o Brad Dellebuur, Manager, City of Victoria Transportation 6. Traffic in the years ahead: Review of GVHA Traffic Study – phase 1 o Presentation by Marg Gardiner, JBNA 7. Community Concerns: 8. Adjournment FM headphones may be available at the meeting for those with hearing loss. ___________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. ________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting September 13th, 2017 1. Welcome 7:00 pm; 70 in attendance Marg Gardiner: meeting chair, Linda Carlson recorded minutes 2. Motions and Questions To amend agenda – m/s/d Approval of Agenda as distributed: m/s/c To adjourn the meeting – m/s/d Question to Chair: what is there to news that JBNA will not be using New Horizons as of October 1? Chair: have not heard any such thing. 3. Correspondence/Announcements: accepted as distributed m/s/c a. Resilient Streets/Neighbourhoods highlighted b. Tent camp at Douglas/Southgate moved to Topaz Park c. Important notice re Airport 4. Minutes of August 9th, 2017, meeting: m/s/c 5. Development Permit Application: 515-519 Rithet Proposal: Development Review Committee (DRC) Meeting: presented by Trevor Moat On July 25th, 2017, JBNA DRC Committee members Trevor Moat, Tim Sommers, Janice Mayfield, Linda Carlson and Tim VanAlstine met with the architect and owners to discuss the proposal. A CALUC meeting is not required as a development permit (not rezoning) is required. It is appreciated that the proposal is nevertheless being presented as a consultation for the community. The proposal is to replace two houses with a small 4 storey apartment building having 27 rental units, and 23 parking stalls in underground parking (.85). The property zoning permits up to 6 storeys but 4 storeys are proposed. The committee members suggested: • 8’ rather than 10’ ceilings. (Answer – no) • more 2 – 3 bedrooms units at expense of smaller bachelor. • need for green space and gardening opportunity (note – no rooftop gardening) • a shadow study to show impact on neighbouring properties (especially Menzies) Presentation: Eric Barker, Architect, with owner Zelko Miokovic. Eric Barker described the proposal. • FSR 1.47, allowable 1.6. May be side yard setback variance. 23 parking all underground, 27 units (ratio .85 to 1) • Approx. 386 to 811 sq ft each unit, combination of bachelor, 1 bed, and 2 bed with in-suite washer/dryer. • Variation in window size, some balconies/decks for visual interest. • Site 10600 sq ft, coverage = 4% • Bike storage/locker combined 2×6 one each unit • Distance to property line: Front 13’ 13/8” – required 34’, West 18’ 1”, East 17’ 7 3/4″, North 20’. • Owner exploring relocating the 2 houses rather than demolition. Q/A with near-by residents/neighbours: Q: Neighbour across the street on Rithet. Will lose her ocean view with 4 storey building. Wants to know when is this happening? A: We will take a computer image to show you what you will see from your building. Re timing, we have not yet made an application for the development permit. Anticipate 6 months from now for approval, another 6 months for other administrative processes so about 1 year. Q: Resident of Lewis Street. Wonder if homes can be relocated to somewhere in James Bay so we do not lose character homes? A: Currently owner does not have a location in James Bay. Developer wants in View Royal Q: Neighbour at corner of Menzies/Rithet. Question would be height of building. Our house is affected by your development, as will our neighbour who occupies a heritage home at 29 Menzies, by shadows cast by the building. There are a cluster of Menzies Street houses that will be impacted. How does height compare with Breakwater? A: We are higher than Breakwater building because as the floor to ceiling distance will be 9’ rather than old standard of 8’. Building is approx. 41’ in height. C: As a comment, the City allows 4 storey buildings on Rithet which will mean there will be only 1 of the original homes left on Rithet Street. On Foul Bay Road, it appears the height restriction is 3 storeys, yet on Rithet Street it is 4 storeys. Does the JBNA have any authority over these issues? Chair: JBNA clarifies this is development permit so no public hearing. If you oppose, write to Mayor and Council and the planner. Q: Neighbour next door on top floor. This building will block my view completely. Will parking be included in rent because otherwise parking will be on street, which is already a problem? A: Many residents will not have cars. I have not decided whether or not parking will be included in the rent. Chair: Please consider assigning a parking spot to specific units. Q: Neighbour across the street. I won’t be affected but I am concerned what this brings to our neighbourhood. This looks like luxury condos in one of the poorest neighbourhoods. It is not community oriented or giving anything back to the neighbourhood. A: I live in community and I plan to live in this building. It is a rental building, not a strata and not exclusive. We want those who live in the rental to enjoy the neighbourhood. Q/A with other residents: Q: I appreciate that this is an addition to our rental pool. I am concerned about affordability as almost 70% of James Bay residents rent and we do not have sufficient affordable units. Do you have an agreement with the City as done by Harbour Towers to include a rental agreement for affordability? A: There is no plan to negotiate an affordable housing agreement with the City. The City has not requested this. Chair: Harbour Towers covenant is related to 20 yr rental covenant, not affordable housing. Q: Do you have an idea about what kind of rent you will charge? A: At this time I cannot tell you what the rent will be, but the smaller units are intended to be more affordable. 6. CALUC: 63 Boyd Street Development Review Committee (DRC) Meeting: presented by Wayne Shillington On May 11, 2017, JBNA DRC Committee members Marg Gardiner, Janice Mayfield, Linda Carlson and Tim VanAlstine met with owners. The discussion focussed on concept, without schematics or specifications. The property is currently subdivided into 2 lots, front and back and zoned R-2. The owners wish to alter the current division of the property and rezone to be able to construct two homes side by side, each fronting Boyd. The lots would meet all requirements for the City’s ‘Small Lot’ Zoning R1-S2. On August 21, JBNA DRC Committee members Marg Gardiner, Janice Mayfield, Tim VanAlstine, Linda Carlson and Wayne Shillington met with the architect and owners. The schematics have been completed. The 2 houses are 2-storey with a basement and share entry for driveways. Each house is 1900 sq ft. The fsr @ 0.55 is just under the permitted of 0.6. There is a height variance being sought of 2.33 ft for each of the houses. As required under the small lot guidelines, the neighbors have been polled. The CALUC meeting was set for September 13 with the proviso that three items would be completed and submitted prior to the meeting: (1) streetscape, (2) shadow study, & (3) 2-page handout. Confirmed that proponents provided documents as required. Presentation: Rianna and Guillaume Lachance, owners The total property size is 70X100ft (7,000sqft) and each lot is currently 70X50ft (3,500sqft). The rezoned lots would result in the same area of 3,500sqft/lot, but both would have street frontage measuring 35x100ft. The total size of the lots would not change and they are big enough to accommodate two houses. Q/A with near-by residents who are within the 100 meter notification area: Q: Neighbour lives on Niagara. Pleased that you are building something reasonable in size. The design is pleasing, improving the look of the street. Concern is with regard to parking. Do you have space for 4 cars on the property? A: There is space for 2 cars each in the garage and there is room on the driveway. We have minimized the impact on the street by having one driveway thus preserving curb space. Q: Live next door and very happy with the design. It will be a huge improvement for the street. The houses will add to the neighbourhood and is the best use of this property. Approve the side by side development which is much better than front back. The houses do not affect the sun on my property which I appreciate. I give my complete approval. A: Thank you Q: I live around the corner on Rendall. I came expecting that I would fight this proposal, however, I see that it is an excellent use of this property and find myself supporting it. I have problems with the scaling on the front. They appear visually shorter than the corner property on your drawing although they are .5 metre higher. When I look at the interior design, it looks like it would easily be divided into a duplex. A: There is a slight gradation of the property which might affect the different appearance with regard to height. With regard to interior, we have designed the house to work for our family and the second house is being designed for extended family who hope to live there. Chair suggests those who are concerned about secondary suites take a look at the Vic West Local Area Plan. It may be valuable reading for those who are interested in the direction the City is currently taking. Q: Live on Boyd Street. When do you plan to start, and to finish? A: Hope to start late spring in 2018 and hope it will be finished within 9 months. Q/A with near-by residents who are beyond the 100 meter notification area: C: I don’t live nearby, but I applaud the design as it does not offer yet another square box building with a flat roof. C: I came prepared to fight this proposal, but having seen it, think it is good. 7. JBNA Active Transportation Committee: Sharing Our Streets Presentation by Tom Berkhout, Emilie Parrish and Deb Baker. “Sharing Our Streets”: What issues need to be addressed so that our streets can safely be used by all of us? Does James Bay need dedicated bike lanes? If so, which streets? Superior? Dallas? Oswego? The use of mobility scooters is on the rise. Should the scooters be travelling on our sidewalks or our roads? Is vehicle speed a problem? If so, if the solution speed limits or traffic calming stop signs? 483 respondents completed 2015 survey “getting around JB” with results in a report which can be found on the JBNA website and which was presented to City Council. Survey indicated 75% of those who replied reported that walking was their primary mode of getting around within James Bay. “Sharing our Streets” feedback survey is going to give the Active Transportation Committee some idea as to whether or not they are on the right track with suggestions about transportation issues on our streets. The idea is to promote the safe navigation within our community as well as when travelling outside James Bay. The committee developed three “big” ideas to present: Neighbourhood Solution, Complete Solution, and Shared Solution. If the neighbourhood works for an 8 year old, it will work for an 80 year old and everyone in between. There is a proposal to make exterior access routes maximum 40 kph and 30 kph on interior routes. That requires improved sidewalks (wider) and traffic calming. Currently crosswalks appear to be based on traffic flow, but do not always work for pedestrians. With regard to 5 Corners specifically, it is a key pivot point for the community but challenging given the large volume of traffic. A shared street by removing curbs, lanes and allowing traffic (pedestrian or vehicle) determine how the space will be used. Stop signs are preferred over traffic lights. Changes in the flat surfaces designates activity. Installing landscaping and making it conducive to a gathering place. Finally, complete streets are for everyone regardless of how they are moving and travelling. Complete streets in James Bay would be Superior Street, Government Street north of Superior and Oswego Street. These streets would include dedicated and protected bike lanes. The goal is an integrated transportation network in the neighbourhood that includes reduced speeds, traffic calming, shared streets at 5 Corners, and complete streets as indicated. Information gathered will be submitted as part of the local Area Planning process to be started in a few months time. C: I ride a tricycle and often I ride on the sidewalk, and believe there will be more tricycles on the street and sidewalk in the years ahead. C: I disagree with the 30 kph solution. It is difficult to get out of James Bay. Slowing things done makes motorists anxious and they try to get through amber lights because of lack of synchronization of the lights. Traffic calming does not calm those of us who drive. A: That’s why we suggested 40 kph on exterior routes. C: I don’t see any possibility of bike lanes on Oswego without getting rid of street parking. It isn’t going to work on that street, which is a bus route. A: Yes that’s true but it would be great to make cycling easier on Oswego Street. Rather than protected bike lanes, greenways are suggested for Oswego. C: You are tackling complex issues and I applaud your efforts. When we look at how we integrate different modes, we need to remember we have high volume traffic moving around the perimeter. A one-way perimeter route to accommodate traffic would help manage the traffic. As well, highway trucks are permitted to deliver directly to the door of various businesses in the community instead of offloading outside of city limits and bringing in goods on smaller buses. In addition there are no rules about tour buses and where they are allowed to park. We receive more than 600,000 cruise ship visitors who travel in tour buses. Construction activities also affect our ability to move around our streets. A: It is infrastructure vs how we use infrastructure. C: I find scooters challenging because they travel so quickly. Why are bicycles not allowed on sidewalks but scooters, which are motorized, are allowed on sidewalks? A: Good question. Believe it would require changes to Motor Vehicle Act. We need to look into further. C: Capital Park is opening up soon to employees. The employees will be bringing in extra traffic and will have significant impact on James Bay. A: Capital Park developers are aware of issue and are monitoring to ensure that they can respond to any issues as they arise. Many surveys were completed/submitted to the committee. 8. Adjournment: m/s/c 9:00 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& October meeting – change of venue jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: October meeting – change of venue Date: Tue, 19 Sep 2017 16:50:39 -0700 ALTERNATE LOCATION FOR OCTOBER 11, 2017 JBNA GENERAL MEETING JBNA is unable to use New Horizons’ managed facility on Menzies Street for the October 11th general meeting. The James Bay New Horizons Board of Directors has informed the JBNA Board of its decision to discontinue the availability of the building for JBNA to hold its monthly meetings. The City of Victoria, as the owner of the facility, was immediately notified by JBNA. The property owner, the City of Victoria, is working to resolve the matter. The City owns and maintains the facility at 234 Menzies; however, the City contracts with the New Horizons Society to operate the facility and provides support to New Horizons as part of that agreement. For more than two decades, JBNA has paid rent to New Horizons for its regularly scheduled monthly community meetings at 234 Menzies Street. While efforts were made by the JBNA Board and the City to continue use of New Horizons through the next month or so until a long term arrangement could be made, the Board of the JBNA was recently informed that the facility has been fully booked for other users on October 11th and therefore is unavailable for our regularly scheduled general meeting. As an alternative, the regularly scheduled October 11, 2017 JBNA meeting will be held at the Victoria Coast Harbourside Hotel Ballroom, 146 Kingston St. Arrangements are the same as every month – sign in begins at 6:30 pm and the meeting will commence at 7:00 pm. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& resilient streets – camping/parks – air BnB – CRD wastwater and GVHA washrooms jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: resilient streets – camping/parks – air BnB – CRD wastwater and GVHA washrooms Date: Thu, 14 Sep 2017 07:55:05 -0700 JBNA Directors’ Report: September 13, 2017 RESILIENT STREETS/RESILIENT NEIGHBOURHOODS: Sunday, September 17, 7-9 pm James Bay residents are invited to attend the Resilient Streets/Resilient Neighbourhoods workshop on Sunday September 17, 2017 from 7:00 to 9:00 at James Bay Community School for an evening of ideas, stories, refreshments and inspiration on fun ways to build resiliency and foster community with your immediate neighbours. Meet some neighbours, learn about micro-grants, community resources, tools & tips for getting started on a small projects or gatherings to strengthen connections on your block or in your multi-family building. TENT CITY at DOUGLAS ST and SOUTHGATE ST: What appeared to have started as a demonstration by a housing advocate with a couple of tents and some signs grew into a potential tent city. Tents were set up on the corner of Douglas and Southgate as well as further south in Beacon Hill Park. JBNA had been in communication with the Fairfield Gonzales Community Association as part of the occupation fell within that area. Tents remained for about a week. When queried today as to the applicability of the City’s sheltering bylaw and the 7 am dismantling of tents, Mayor helps responded that the City did NOT have the authority to enforce its own bylaw. VicPD has asked Residents to call 911 to report incidents or e-mail sean.hand@vicpd.ca. Any observance of activities involving fire should be called into 911 or reported to the Victoria fire department at vfd@victoria.ca . SHORT-TERM RENTAL BYLAW CHANGES: Thursday, September 21, 6:30pm In response to the “Air BnB” issue, the City has proposed changes to the Short-Term Rental Bylaw. Submissions may be made in writing or at the September 21 Public Hearing. WASTEWATER (SEWAGE) UPDATE: The installation of the casing for the wastewater conveyance was completed in late July and the drilling begun. The 12” pilot hole drill is a third completed (1100 ft) with completion expected at the end of September. The “reefing” drill will them begin, widening the hole. The CRD team is expected to hold another public meeting in the next few months in addition to presenting at the January 10, 2018 JBNA General Meeting. GVHA: FISHERMAN’S WHARF WASHROOMS & OGDEN POINT MASTERPLAN: GVHA is in early design stage for a washroom facility on land at Fisherman’s Wharf. The Ogden Point MasterPlan work is proceeding. JBNA awaits receipt of A full transportation study prior to scheduling a MasterPlan presentation at a JBNA General Meeting. TRAFFIC & TRANSPORTATION: City staff is assessing the traffic data collected during the 2017 summer season. Results will be presented at a JBNA meeting this fall. ____________________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 121 Menzies; 350 Sylvia Street; 672 Niagara; 425 Oswego; 224 Superior; 520 Menzies-Embassy; 229 Government. Next JBNA General Meeting: 7:00 pm, October 11, 2017 at 234 Menzies Street. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA September 13 Meeting Agenda and August meeting minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA September 13 Meeting Agenda and August meeting minutes Date: Wed, 6 Sep 2017 07:48:23 -0700 ______________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:00pm Wednesday, September 13th, 2017 James Bay New Horizons – 234 Menzies St ______________________________________________________________________________ Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of August 9th meeting 5. 515-519 Rithet Development Proposal (DP area – Variances): o Presentation by Eric Barker, Architect o Zelko and Milan Miokovic. 6. 63 Boyd Street CALUC: o Presentation by Rus Collins, Zebra Group Transit o Rianna and Guillaume Lachance, owners 7. JBNA Active Transportation Committee: Sharing Our Streets o Tom Berkhout o Emillie Parrish o Deb Baker 8. Adjournment FM headphones may be available at the meeting for those with hearing loss. _______________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. _______________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting Aug 9th, 2017 1. Welcome 7pm; 35 in attendance Linda Carlson: meeting chair, Laura Neil recorded minutes 2. Approval of Agenda as amended: m/s/c 3. Correspondence/Announcements m/s/c. • Question was asked about #5 of correspondence list with a request that VicPD board member attending the meeting to leave. Chair declined request as agenda had already been approved. 4. Minutes of July 17th 2017 meeting m/s/c 5. VicPD update and discussion of issues; • Cst.. Sean Hand – Community Resource Officer • Cst. Cody Lapierre – Traffic Section • Maureen Shaw – VicPD board member (James Bay rep) Cst. Sean Hand – Community Resource Officer: Cst. Hand provided a report of incidents that occurred in the James Bay area over an 18 month period that spanned from January 1 2016 to July 31 2017. Some of the active areas of James Bay are; • 5 Corners • Rithet/Menzies/Lewis St • The Bellville St area • Eastern Niagara/Dallas Rd area • Superior/Government/Douglas St area Included in the calls were the following type and general areas: Property Crime Public Disorder Traffic Violent Crime 5 Corners 91 171 8 25 Niagara/Menzies 34 126 15 10 Bellville St area 24 64 25 8 East Niagara/Dallas Rd 10 16 6 3 Superior/Government/ Douglas St area 14 27 20 3 Calls stats included both 911 and non-urgent calls. Overall, for the 18 month period January 1/16 to July 31/17: • 852 calls were abandoned 911 calls • 502 wellbeing check requests • 360 suspicious circumstance • 341 assist another agency – ie Saanich PD • 287 theft calls • 286 unwanted person calls • 283 property calls • 267 disturbance calls • 164 assist a person calls • 142 domestic calls In the last 2 months a team including VicPD, VIHA, Pacifica Housing, Portland Housing and the MOSDPR (Social Development & Poverty Reduction) have been working in tandem to assist homeless people who are camping in Beacon Hill Park and other area parks with social assistant benefit applications, housing applications etc. Sweeps occur daily at Beacon Hill Park between 7am and 8am to meet these individuals and provide assistance. Currently there are no stats however anecdotal data would indicate this approach is having a positive effect. Concerns about camping in the park should be reported to Cst. Hand. Cst. Hand encouraged those present to not hesitate if they had a concern and that it was best to call 911 even if the resident felt it may not be an urgent issue. The dispatcher would determine the immediacy of the response required. Furthermore, the VicPD records statistical data on incidents reported and those statistics can assist in requesting additional resources for our community as well as being able to target areas requiring additional patrol. In response to a question, Cst. Hand informed that the acronym SWAT is an American term for urgent response police teams. In Canada the acronym is ERT, Emergent Response Team. The ERT in Victoria are specially trained police who are assembled when urgent situations occur, otherwise these police officers are assigned to regular patrol duties. The ERT also work with the ACT team – Assertive Community Team and Trained negotiators. Policing staff have mental health and addictions training. Cst. Hand encourages anyone who wants to discuss an issue that may be a police matter to contact him by email at sean.hand@vicpd.ca Cst. Cody Lapierre – Traffic Section: Cst. Lapierre reported his section oversees enforcement ie speeding vehicles, erratic driving, etc. Traffic issues account for 8% of calls received from James Bay. Several residents reported concerns about speeding taxis’ especially during cruise ship season. Cst. Lapierre encouraged residents to call the non-urgent (250-995-7654) line to report their general concerns. The Traffic Section has input to city council regarding placement of lower speed limits, school signage and park signage. He noted that simply lowering the speed limits does not result in compliance. The combination of using school and park signage is what helps in countering speeding. Residents asked Cst. Lapierre’s to support the JBNA’s request to the City for a four-way stop at Oswego and Simcoe Streets. Additionally it was felt that a four-way stop would be beneficial at Niagara and Oswego St and a four-way stop at Niagara and Montreal Streets as well as signage for the Todd Parkette children’s park on Montreal be installed. Also recommended to Cst. Lapierre was for him to review the 2016 survey conducted by the JBNA regarding “How do you Get Around in JB”. Maureen Shaw – VicPD Board member: Started off by stating she was unable to address any questions regarding the Elsner case as it was still before the courts, however, she was pleased that the police department had a new Chief of Police – Del Manak. Ms. Shaw outlined the responsibilities of the board members. They provide civilian oversight and guidance to the police. They oversee the police budget, human resource issues, hiring, firing, discipline, training and policing resources for policing in Victoria and Esquimalt. The Board also conducts the bargaining with the police members in contract negotiations. The Board was proud of their initiation of the ACT team which has been incorporated in other cities across Canada. The Board will also be presenting a report to the provincial government regarding the current Police Act and where they feel improvements/changes should be made based on the experience of the Elsner case. Q – Is there cost sharing agreements with other police departments in the GVA? A – Yes, not in all areas, but currently have an integrated traffic section, K9 units – more work to be done. Q – Is there integrated communications? A – Still working on this (Crest system) which will only apply to police depts. will not include fire depts. 6. Tim VanAlstine – Resilient Streets/Resilient Neighbourhoods: JBNA has partnered with “Resilient Neighbourhoods” as the project is about building connections with neighbours and community group. Some of the examples of building resilient neighbourhoods/streets are: community gardens, applications for micro grants to facilitate block/street parties, community arts projects, block preparedness co-ordination. The JBNA encourages everyone interested to attend a workshop to be held on Sunday September 17th from 7pm to 9pm at the James Bay Community School. Additional information can be found at the website; http://resilientneighbourhoods.ca/contact-resilient-neighbourhoods 7. Kathryn Pankowski – JBNA Garden Advocate: Given the impressive success of the Spring Plant Swap and Sale, there will be a Plant Swap and Sale on Saturday September 9th from 10am to 12pm at the James Bay Community School. The sale will include plants for winter vegetables, house plants and perennials. You can set up a table to sell plants yourself or drop off plants for the garden committee. Come one come all. 7. Community Concerns (as time permits) Q – To councilor Margaret Lucas – is there a MOU between the City of Victoria and GVHA? A – There is no signed MOA that the councilor is aware of. 8. Adjournment – at 9pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA August Directors’ Report jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA August Directors’ Report Date: Wed, 16 Aug 2017 08:04:13 -0700 JBNA Directors’ Report: August 8, 2017 WASTEWATER (SEWAGE) UPDATE: The “jack hammer” part of the drilling for the undersea horizontal pipe to McLoughlin Point is complete. We were informed that this was the nosiest part of the process so things should be noticeably quieter. The horizontal drilling has started and it is expected to take one year to complete the undersea horizontal direction drill from Ogden Point to McLoughlin Point. The most recent Wastewater Treatment Project report indicates that the drilling will take place six days a week: Monday to Friday, 7:00 a.m. to 7:00 p.m. Saturday, 10:00 a.m. to 7:00 p.m. There will not be road closures and access to local businesses will be maintained. Gardening The JBNA plant exchange was so successful that we will be repeating it again on September 17 at James Bay Community School. JBNA & Resilient Neighbourhoods The JBNA has teamed up with the Resilient Neighbourhood project. A number of community members have indicated their participation. Resilient Streets/Resilient Neighbourhoods can provide small grants to help you turn your creative idea into reality. The JBNA invites all those who are interested in learning what you can do on your street or in your apartment to come to the Resilient Neighbourhood Kick-Off at James Bay Community School on Sunday, September 17 from 7:00 to 9:00. Recognition Brian Scarfe passed away in July. Brian was an active member of the community and the JBNA. From 2009-2012 he chaired the Quality of Life committee, coordinated residents’ survey distribution and analyzed resulting data. As one of only two Canadians invited Brian represented the JBNA at the World Monument Fund sponsored symposium held in Charleston, NC, namely “Harbouring Tourism: An International Symposium on Cruise Ships in Historic Port Communities”. As a regular attendee at GVHA Board meetings and active on the Transportation Committee there were few issues that passed by Brian’s exacting eye for detail and analysis. Brian will be missed by all who knew him and remembered as a man who made a positive difference in the lives of many. _____________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 121 Menzies; 345 Quebec Harbour Towers; 672 Niagara; 425 Oswego; 224 Superior, 520 Menzies-Embassy, 229 Government, Fisherman’s Wharf; 525 Rithet Next JBNA General Meeting: 7:00 pm, September 13, 2017, 234 Menzies Street &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Important information for James Bay residents jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Important information for James Bay residents Date: Wed, 16 Aug 2017 07:50:42 -0700 At our recent August 9, 2017 JBNA we heard presentations from representatives from Victoria Police Department. Cst. Sean Hand, Community Resource Officer and Cst. Cody Lapierre, Traffic section presented on the number and type of incidents that have occurred in James Bay over an 18 month period from January 1, 2016 to July 31, 2017. Cst. Hand indicated that the number of police involved incidents in James Bay is relatively low compared to other neighbourhoods. He encouraged us not to hesitate to contact VicPD if we have a concern. In the last 2 months a team including VicPD, Island Health, Pacifica Housing, Portland Housing and the MOSDPR (Social Development & Poverty Reduction) have been working in tandem to assist homeless people who are camping in Beacon Hill Park and other area parks with social assistant benefit applications, housing applications etc. Sweeps occur daily at Beacon Hill Park between 7am and 8am to meet these individuals and provide assistance. As this project has only been in effect for 2 months there are no statistical reports, however, anecdotal data would indicate this approach is having a positive effect. Cst. Lapierre reported on areas of traffic related incidents. In response to questions from residents attending the meeting, Cst. Lapierre said we should call Victoria Police Department if we have concerns about erratic driving or vehicles speeding through the neighbourhood. Concerns about the speed of taxis during cruise ship season can be reported to Victoria Police Department. We were advised that it is best to call 911 even if we are not sure that the matter is an urgent issue. The dispatcher will determine the immediacy of the response required. Cst. Hand encouraged residents to contact him about a matter even if we did report the incident at the time of occurrence. Cst. Hand encourages anyone who wants to discuss an issue that may be a police matter to contact him by email at sean.hand@vicpd.ca. The VicPD records statistical data on incidents reported and those statistics can assist in requesting additional resources for our community as well as being able to target areas requiring additional patrol. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& August 9th Agenda & July Minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: August 9th Agenda & July Minutes Date: Wed, 2 Aug 2017 19:01:39 -0700 JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:00pm Wednesday, August 9th James Bay New Horizons – 234 Menzies St Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements • Circulating Correspondence file 4. Minutes of July 12th meeting 5. Vic PD update and discussion of issues • Maureen Shaw – Vic PD Board, James Bay • Cst. Sean Hand – Community Resource Officer • Cst Cody Lapierre – Traffic Section 6. Resilient Streets project • Tim Van Alstine 7. Community Concerns (as time permits) 8. Adjournment FM headphones may be available at the meeting for those with hearing loss. _________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. _____________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting July 12th, 2017 1. Welcome 7pm; 40 in attendance Wayne Shillington: meeting chair, Laura Neil recorded minutes 2. Approval of Agenda as distributed: m/s/c 3. Correspondence/Announcements m/s/c • Notice – VicPD will be presenting at the Aug 9/17 general meeting with a focus on traffic and safety issues. • Agenda for Aug 9/17 will be circulated by email as there is no Beacon in August. 4. Minutes of June 14th 2017 meeting m/s/c 5. Capital Park Update. Presenting – Robert Jawl, Jawl Properties Robert presented a power point update of the project. Work started in 2014 with concepts and designs; a full application was presented to the City in Sept 2014. This application was approved in the spring of 2015. Work started in the summer of 2015. Phase 1 of Capital Park commenced and as of July 2017, the buildings facing Menzies and Superior (Buildings B & A1) are almost complete. Phase 2 (facing Superior and up to the Queen’s Printer Building on Government) will commence in approximately 2 months (Oct 2017). Phase 3 which has residential buildings C D E along Michigan will commence early 2018. Phase 1: 525 Superior is an office building facing Superior St and will be complete by fall of 2017. Ministries of Children and Families and Environment (approximately 650 people) will move in to the buildings starting in Sept 2017 and by Oct 2017 will be fully functional. 355 Menzies St is 53 rental apartments on the 2nd, 3rd & 4th floors with the ground floor occupied by Red Barn Market Menzies & Michigan) and the James Bay Branch of the Victoria Public Library (Menzies & Superior). Underground parking access will be in mid-block off of Menzies between the library and Red Barn Market. The 7000 sq ft Library Branch, opening approximately January 2018, will consist of a reading room and computer labs as well as meeting rooms for community non-library usage. The Apartments are being leased now with move-in scheduled for Oct 1 2017- 35 of the 53 units have already been spoken for. Phase 2: 545 Superior St will be a second office building very similar to the 525 Superior office building. It will also be occupied by Government departments with some commercial space on the main floor. The Plaza area completion is part of Phase 2 and is targeted for completion by fall of 2018. Good Earth café will be the tenant in the Plaza. Undrground parking is also part of phase 2 with a second access point near the eastern end of the office building off Superior. Excavation for the remaining plaza area is expected to start mid Sept 2017 with deconstruction of existing buildings to commence Oct 2017. Expected to be a 2 year build out for new office building. Phase 3: Residential, including 2 strata apartment buildings and one strata townhouse building facing Michigan St. is scheduled to commence as soon as feasible once the phase 2 construction has progressed sufficiently. Design work for the residential buildings in phase 3 is not yet completed. All parking for the residential buildings will be located underground. Q – Re parking, people traveling west on Superior will be turning left near intersection of Superior and Government. How will this work as there is a left turning lane on Superior traveling east on to Government? A – We have worked with City of Victoria traffic planners to address this. We have enough room by adjusting curb space for a left hand turn into the Superior St parking entrance and believe it should work well. Q – Can you remove the telephone poles on Menzies? A – Unfortunately services can’t be placed underground. Agrees the poles are unsightly however must remain. Q – Superior St is in bad shape and has been for years. At what point will the work at corner of Menzie and Superior be complete and will Superior between Government and Menzies be resurfaced at that time? A – We will be working on the sidewalks and street from the centre line south to the project. There will be segregated bike lanes; our part of roadway will be repaved. We can only advocate that city repave their portion of the street. Q – Menzies has parking now on both sides of street. Add horses and buggies and a left hand turn; I doesn’t see how this will work. A – We have consulted with city traffic planners to ensure this will work with low impact. Chair notes that once occupation of buildings, JBNA will request traffic studies of impact and traffic flow. Q – How many cars are expected to use the underground parking? A – We have approximately 420 parking stalls: 175 stalls for residents, 20 stalls public parking, 235 for office workers. Will also provide approximately 220 lockers for cyclists. An estimated 1300 people will be working in buildings; we expect many workers will use transit, walk, car share, and cycle. C – Concern that if there aren’t enough parking stalls then employees will park in residential streets. Q – Do the ministries have stats on how their workers and clients access the present buildings and use of parking stalls? A – We do not have access to those stats from ministries. However, we can compare this building to our experience with similar government office buildings we own in Downtown (e.g. the Atrium). On this site we are providing approximately 1 stall per 6 workers compared with the downtown office buildings that have 1 stall per 10-12 workers and that parking is not over used. Q – Have the art contracts been let? A – Just starting that process and working with our landscape company, PWL Landscapes who will issue invitations to subject proposals. List will go through City’s Art in Public Places Committee. Stakeholder groups such as JBNA will be invited to participate in the process to vet proposals. Q – The Capital Park website invites people to sign up for info on residences. I signed up but have not received any emails about these rentals and am surprised 35 have been rented. A – We have been in contact with those that registered indicating their interest in the rental residences. We issued those communications in late May. I’ll be happy to take your email and get back to you. Q – What is the composition of rentals? Will there be options for families? What about roof top gardens? A – The residential units range from 1-3 bedrooms and studios in a combination of rentals and strata units. In phase 2 & 3, there are areas for landscaping and food production and will be harvested by the public and residents. It will be managed by Jawl properties and will have a pleasant appearance. C – JBNA garden advocate might be a good contact. JBNA will forward contact info. Q – What standard are buildings being built to? What about solar power? A – Commercial spaces are being built to the Leed Platinum 2009 standard. We had evaluation for solar but the buildings weren’t deemed suitable for solar as there is only a very small area that would work and it was not efficient or cost effective at this time. We have wired the buildings for possible future installment of this. 6. BC Transit Update – Presenting – James Wadsworth, BC Transit The purpose of the presentation is to discuss existing services, services options development and public engagement. Public input was sought from JB residents. On Sept 29th the Transit Future bus was at 5 corners. There was an online survey. Oct 15th Workshop at New Horizons for service options development. Feb 22nd was proposed network options. One thing we heard was not to discontinue the No.3 which provides access to Cook Street Village. Two new routes will replace existing routes – Route 2 James Bay/Oak Bay and Route 3/10 Beacon Hill/Royal Jubilee. There will not be any layovers in James Bay. Route 2 – James Bay/Oak Bay • In bound to JB – Douglas St to Niagara to Superior to Fisherman’s Wharf to Dallas Rd. • Out bound to city from Dallas, to Oswego to Superior, to Menzies to Niagara, to Douglas. Route 3 & 10 – combined into one bus route and will include a terminus at Royal Jubilee Hospital. Douglas to Niagara to Menzies to Superior to Douglas to Government. Once connected with RJH, route goes down Bay Street to VicWest and back through to JB. Q – How many buses will be going to Fisherman’s Wharf? A – Service rotation will be similar to current frequency schedule, but there will no longer be parked buses at Fisherman’s Wharf terminus. Q – How long would it take from 5 corners to RJH? A – Approximately 30 minutes C – I observe buses speeding in JB A – Make note of the number and call transit office. We will follow up. Route change is planned to occur in January 2018. We will have a communication plan, in print, on-line, possibly transit workers on ground at stops. Will also monitor the service for 6 months following implementation to evaluate. These new routes will run consistently through JB, 24/7. Future priorities • Will have a Smart-bus (smartphones) program and will introduce a new bus stop signage • Improve service frequency, future service hours will be identified for expansion to improve frequency at peak travel times, evenings and weekends C – Why can’t dogs be allowed on buses at certain periods of the day? A – A review was done and decision was to continue not to allow dogs on buses. There were concerns about people with allergies. We also consulted with professional dog trainers who said crowded buses are not a good environment for the dogs. Transit also has future plans for James Bay. We are looking at “Go Bus” which is flexible, limited, pre-booked transit service in a small bus providing pickup and drop-off close to customers’ origin and destination. It could provide service within a defined local community area e.g. James Bay. The North Vancouver Silver Harbour Seniors Activity center has developed a “go bus” Q – Any progress or update of hiring new drivers? A – We are hiring and training now. We need 540 drivers and have approx. 519 at present which means overtime. If you know anyone interested, have them contact Victoria Transit. 7. Community Concerns (as time permits) A resident is concerned that car drivers will stop at gas pump, then leave their cars there and run across to Red Barn. Suggested that will be the responsibility of gas station owner to address. 8. Adjournment – at 8:25pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& July 12th Agenda & June Minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: July 12th Agenda & June Minutes Date: Tue, 4 Jul 2017 20:29:50 -0700 JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:00pm Wednesday, July 12th, 2017 James Bay New Horizons – 234 Menzies St Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of June 14th meeting 5. Capital Park: an update o Presentation by Rob Jawl, Jawl properties 6. BC Transit in James Bay o Presentation by James Wadsworth, BC Transit 7. Adjournment FM headphones may be available at the meeting for those with hearing loss. ____________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. __________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting June 14th, 2017 1. Welcome 7:00 pm; 53 in attendance Marg Gardiner: meeting chair, Laura Neil recorded minutes 2. Approval of Agenda as distributed: m/s/c 3. Correspondence/Announcements: accepted as distributed m/s/c 4. Minutes of May 10th, 2017, meeting: m/s/c 5. GVHA-MOU The Fish Store (Development Permit application) Development Review Committee (DRC) Meeting: presented by Tim VanAlstine On May 11, 2017, JBNA DRC Committee members Tim VanAlstine, Marg Gardiner, Linda Carlson, and Trevor Moat met with JC Scott, Designer, and Peter and Colleen Greg, owners to discuss the proposal for an addition to the Fish Store at Fisherman’s Wharf to add a seating area. Due to proximity of large rock exposed at high tide, existing fish store has to move further west on dock. • All FW design guidelines are met • Addition of a tent, similar to tent at Barb’s Fish & Chips o Service to customer seating under tent from shipping container o Liquor license application in process • No shadow study required as new location is across from D dock (no float homes). • No impact on sight lines (dock across new location of Fish Store is open) Concerns expressed related to the proposed seating itself, particularly with regards to accessibility. On May 23, the Fish Store held a “neighbour session” at Moka House Café. There was a very small turnout with a few residents from the wharf area, Dallas Rd and Erie Street. Presentation: JC Scott, Designer, and Peter Greg, owner. JC described the proposal . . . see attached overview 2 pages (double sided) Q – Fisherman’s Wharf resident – no bathrooms/parking? Why not have GVHA add a dock on? A – Would be ideal but GVHA won’t take on any additional cost, no additional dock. The business is on its own Q – from Chair to Mark Crisp, GVHA – What is washroom status – especially since last month stated would coordinate with the Heron bridge – which is now delayed for an indefinite period? A – 2 yr covenant for temporary washrooms has been signed off between City and GVHA – working on a more permanent facility. Additional temporary toilets will be relocated to Fisherman’s Wharf soon. Q – No further questions from residents 6. CALUC: 350 Sylvia Street Development Review Committee (DRC) Meeting: presented by Marg Gardiner On May 11, 2017, JBNA DRC Committee members Marg Gardiner, Janice Mayfield and Trevor Moat, and Linda Carlson (Tim VanAlstine did not attend due to his concern it may be perceived as a conflict) met with owners Sarah Hillard and Jim Rawlings to discuss the proposal to add toilet facilities to the garage structure. The owners plan to operate a licensed daycare 3 days a week from 9:00 am to 3:00 pm. License is permitted with current zoning (R2). In order to accommodate children, plan to construct ½ bath (sink and toilet) in existing garage which is being modified for children’s use. Without toilet in garage, all children have to go inside to be supervised when one needs to use the toilet. • Addition of a half bathroom in garage requires zoning adjustment. • Requires new water service, new sewer service Current zoning: R2 – grandfathered conversion triplex non-conforming Community Meeting presentation: Sarah Hilliard, owner The proposal was described with emphasis on outdoor activity. Owner explained that currently if a child needs to use the bathroom, she has to take all of the children into the house so that she can supervise as appropriate. The garage bathroom will allow her to maintain supervision of the children as she can stand in the doorway of the garage if the children are outside, and easily supervise if the children are in the garage space which will be used for the children’s indoor activities. Q/A with near-by residents who are within the 100 meter notification area: Q: Neighbour behind applicants’ house, speaking in favour of the application. One concern in moving forward in future is that house is already a tri-plex and so it is possible that the garage, which is large enough, would be converted for residential use in the future. C: Resident – sounds like a reasonable proposal. C: Resident who lives a block away says very much in favour of proposal. 2 residents within the 100 meter notification area submitted letters one supportive and one opposed; both concerned because the house is on a no-thru street. 7. OCP & Density: James Bay Challenges Presentation by Marg Gardiner & Tim VanAlstine C: Resident: worked on last community plan; hasn’t been here in last 10 yrs. Thanks for good presentation. What he sees is the downtown core taking over part of JB with development permit areas, and overlap on neighbourhood plan. We have lost more than 50% of the area, which means we have no influence on 50% of our neighbourhood. Very concerned anything that is 4 stories and can be subject to development to 6 stories without any consultation. Very concerned about the pressures our community is under due to development and downtown core encroaching into JB. A: Marg responded that may not be the complete case but we will have to watch the residential area and the potential to transition to potential 6 stories, however they will be subject to rezoning and the CALUC process. C: Resident: thanks for presentation. Is it on-line? Believes JB is being turned into a West End Vancouver, particularly many heritage houses being lost. Goodacre Apr Towers are considering adding 39 more units to the property, and that means 100 more people on that site with no additional parking. Also concerns about Airbnb. Strongly opposed to Goodacre Apt Towers and the ‘scity penchant to build, build, build with no parking. Q: Resident: What is definition of shared streets? A: multi use on a single street Q: Same resident: Superior Street is currently residential, need permits to park. If 3 or 4 storey buildings are constructed, where will small house neighbours park? Q: Resident: Where is Q lot located? A: In James Bay – but in DCAP boundaries C: Has no disabled parking. Q: Resident: Concerned about loss of affordability. A nearby house torn down is being replaced with a 3000 sq ft house and this is not affordable housing. Another issues of our community being used for the amusement of others ie bike races, cruise ships, other activities that bring people from outside our community into JB which challenges those of us who live here. C: Resident: What is difference between zones in OCP? Nothing seems to be set in stone and everything is flexible. That’s a problem. A: City council has the ability to change the OCP at their will. It is not done frivolously, but it can be amended per rezoning application. C: Resident: I have lived in JB since 1973 – poor income level of residents at that time – believes there was down zoning of area to single and duplex from larger buildings to prevent more high rise buildings. Suggests the JBNA need to gather residents of JB together to convey message to city council our desire to retain the flavor of our current community. C: Resident: We need to take back to our neighbourhood, to push back on this growth and attend regular JBNA and council meetings. A: Not necessarily push back, but we will convey to city council our wishes for our community. C: Resident: If City can’t get it right with BC Transit and bike lanes don’t expect they will get it right with the transportation and/or OCP for JB. 8. Wastewater Conveyance Considerations: JBNA Presentation to City of Victoria June 8: Marg Gardiner Wastewater focus was on McLoughlin and Clover Point so conveyance processes have not receiving same kind of attention until issues clearly identified in JB community. Higher odour units (emissions) than acceptable in most jurisdictions have been accepted. The presentation focused on the 3 conveyance routings suggested, namely Dallas (current CRD proposal), Niagara (proposed as a geo-technical possibility in 2010 CRD document), and the seabed routing (proposed by Dr Gunton). C: Resident: communications from CRD & city state there will be mitigation of the bluffs how will that be done if becomes necessary? What are they proposing? Q: Resident: The Minister who appointed the provincial oversight committee is now gone, maybe with a change over at Leg it will change. Is there any zoning required or is it only permits. A: Only permits required. C: Resident: Thinks the Stantec Report was amateur. We need to remind Mayor and Council their obligation is to the residents of the city, not the CRD C: Resident: Do you think a change in prov gov’t may affect outcome. A: The change in gov’t will not impact the project board – the issue is the city addressing the permits and how the pipe will be conveyed from Clover Point to Ogden Point using Dr. Gunton’s report. C: Resident: I don’t think the city has seen fit to respond to communications from the JBNA and we are about to be impacted for more than 1 year of construction if Dallas Rd is the only conveyance of the sewage pipe and the sea bed route isn’t given consideration. C: Resident: We also need to recognize that climate change is occurring and the ocean rising. This will affect the pipeline. 9. Adjournment: m/s/c 9:35 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA June Directors’ Report jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA June Directors’ Report Date: Thu, 15 Jun 2017 21:16:30 -0700 JBNA Directors’ Report: June 14th, 2017 623 AVALON ROAD: Public Hearing: Variance applications do not come to neighborhoods for review. However, residents do have an opportunity to voice opinion at public Hearings. The Public Hearing for a front yard setback (7.5m to 4.35m) will be heard by Council on Thursday, June 22, 7pm. VTAG . . . GRAFFITI REMOVAL – HYDRO/TELEPHONE POLES: VTAG is a volunteer program facilitated by residents who wish to paint out graffiti on power poles along their streets. BC Hydro and the city support the program. Paint and supplies are provided. The program does NOT include murals or power pole artwork which has been previously approved by the City. Residents who wish to know more may contact VTAG at vtag.paintover@gmail.com WASTEWATER (SEWAGE) UPDATE: Harbour Drill from Anglers: Two sides of the noise wall are in place. Starting this week, crews will install the casing (entry point for pipe). The casing will be hammered into place during the rest of the month, with sounds similar to pile driving. Note: Saturday hours of operation have shifted from those stated in January. Monday-Friday 7am to 7 pm and Saturday 10am to 7pm. Wastewater Conveyance from Clover Point to Ogden/Camel Point: Geotechnical exploration will begin with the drilling of 22 boreholes along the proposed route starting the week of June 19 for the rest of the month. Work hours are Monday-Friday form 8am to 5pm. Request of City: With the Harbour Crossing (drilling from JB Anglers to McLaughlin) underway, JBNA has requested a review of conveyance options for Clover to Ogden. No response yet received. Noise: JBNA continues to advocate for the drill noise activity to be limited to 65 dBA rather than the planned 75dBA. The noise is unlike normal construction as the drill will be continuous during the 12 hour/day drill. BERRY PATCH: JBNA submitted an expression of interest to the city’s Parks Department proposing new Community Gardens, Berry Patches. Boulevard green spaces at intersections of traffic barriers have been suggested as areas where food-bearing plantings might serve the community. Should the City accept the expression of interest, discussions will be led by Kathryn Pankowski, JBNA Garden Coordination, who will then seek volunteers to assist. Response from the City is expected in the fall. TRAFFIC & TRANSPORTATION: Erie Street X-walk: The mid-block X-walk is to be in stalled in early fall. Douglas Street road closure: Car-Free event for Douglas St is scheduled for Sunday, June 18, from 11 am to 6pm. GVHA OGDEN POINT MASTERPLAN: GVHA has submitted a final “draft” Ogden Point MasterPlan to the City. __________________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 121 Menzies; 345 Quebec Harbour Towers; 672 Niagara; 425 Oswego; 229 Superior, 520 Menzies-Embassy, 229 Government Next JBNA General Meeting: 7:00 pm, July 12th, 2017, 234 Menzies &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA General Meeting: June 14 Agenda and May 10 Minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA General Meeting: June 14 Agenda and May 10 Minutes Date: Sun, 4 Jun 2017 19:18:28 -0700 ________________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:00pm Wednesday, June 14th, 2017 James Bay New Horizons – 234 Menzies St Agenda (tentative) 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of May 10th meeting 5. GVHA MOU: The Fish Store o Presentation by JC Scott, Designer, and o Peter Gregg, Owner. 6. CALUC: 350 Sylvia o Presentation by Sarah Hillard & Jim Rawling, owners 7 . OCP & Density: James Bay challenges Tim VanAlstine & Marg Gardiner 8. Wastewater Conveyance considerations: JBNA May 10th presentation to CRD (updated) (time permitting) 9. Adjournment FM headphones may be available at the meeting for those with hearing loss. ________________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. ________________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting May 10th, 2017 1. Welcome 6:30 pm; ~ 100 in attendance Marg Gardiner: meeting chair, Laura Neil recorded minutes 2. Approval of Agenda as distributed: m/s/c Note: Chris Doyle commented that he would be questioning (at June 2017 meeting) the legitimacy of the April meeting as his question had not been answered. 3. Minutes of April 12th, 2017, meeting: m/s/c 4. GVHA-MOU Barb’s Fish’n’Chips (Development Permit application) Development Review Committee (DRC) Meeting: presented by Marg Gardiner On April 17, JBNA DRC Committee members Tim VanAlstine, Marg Gardiner, Linda Carlson, and Tim Sommers met with Ian Poyntz, Owner, Ben Cotter, Designer, and Mark Crisp, GVHA, to review the proposed project. The applicant is asking for a Development Permit to replace the current Barb’s which has reached the end of its lifecycle and creates long line-ups due to inefficient internal set up. The modular building is to be constructed in Quebec, shipped to Vancouver, then brought to Fisherman’s with installation planned for early 2018. It was noted that there would be no shadow impact on float-homes. Issues raised were (1) the view of the south facing wall of the building, as seen from the roadway and Fisherman’s Wharf Park, and the (2) Fisherman’s Wharf Design guidelines and (3) need for, or shortage of, toilet facilities. Presentation: Ben Cotter, Designer, and Ian Poyntz, owner. Ben described the proposal and the evolution of the design. The second order area and the west side pick-up area should mitigate congestion currently experienced and facilitate traffic flow on the wharf. The increased second storey would permit staff to stand upright and provide staff with a rest area where their personal belongings could be stored. Q – What is footprint vs FW Design Guideline limits? A – Will be less congestion. Q – Shadow study, wind tunneling? What has been done for shading? A – Have measured 9am noon, and 3pm – under shading on dock, more on water, haven’t budgeted for additional studies Q – With new building there may be increase in number of customers and more congestion on the dock – how will that be handled A – Relieving congestion – people waiting for food and getting food where to sit and eat – increased ability to provide food, quicker cooking time with new facility will reduce waiting time thus reducing congestion of clients – motivation not to increase business but the replace a decrepitate building C – There are not enough washroom facilities A – Mark Crisp (GVHA) – temporary washrooms going in this month at FW – will be gender neutral – and washroom building planned for sometime in next 2 years – are discussing with city. 5. CALUC: 229 Government Street Development Review Committee (DRC) Meeting: presented by Wayne Shillington On March 10, 2017 JBNA DRC Committee members Tim VanAlstine, Wayne Shillington, Marg Gardiner, and Linda Carlson met with Jacquie and Chuck Meagher to review their proposed project. The property is currently a large lot occupied by a single family dwelling with an outside entrance to the second floor suite which is rented on a long term basis. The proposed project is to construct a garage at the rear NE corner of the property at the end of an existing driveway along the property line and to construct a second story suite over the garage to be rented as a long term residence. The somewhat unique nature of the proposed project means it is likely to require site specific residential zoning. Current zoning is R-2. While the planning was still at an early stage, the proponents have already discussed their plans with neighbours and made changes to reduce concerns regarding a preliminary height estimate of 24’. Height is the major zoning variance as the existing zoning garage height is 12’ and the revised proposed structure is planned to be 17’. Opportunities to further reduce the height were discussed, such as lowering the floor of the garage. DRC members emphasised the need to consult with all direct neighbours and outlined the additional planning information required prior to a public community meeting, including a shadow study and a one-page handout sheet with specs on one side and schematics on other. Community Meeting presentation: Chuck Meagher, owner The proposal was described with emphasis on changes made to accommodate neighbour privacy needs including piano windows on the north side. Discussed with neighbours in February. The properly is a legal duplex on an oversized lot. An addition was created almost 2 years ago. Height on plans is 18 feet but is considering lowering floor by 2 ft. Q/A with near-by residents who are within the 100 meter notification area: Q: St Andrews resident (direct neighbour) – backs on to 229 Govt – coach house and no trees – plum trees were removed from 229 Govt – believes too much density on property A: Building below density and area coverage permitted C: St Andrews resident – concern increasing density of James Bay area and that the existing property has been developed to capacity, feels her views of legislature will be blocked with the building. C: St Andrews – partner of earlier speaker believes there is a trend in neighbourhood to remove trees and black top – several properties on St Andrews where large trees have been removed – very concerned about this. Q: Merryfield (direct neighbour) – bought a few years ago – likes the character homes in area – upgraded their home to original beauty and was congratulated by other neighbours and city. Being impacted by this development especially the height; by-laws states no roof top decks for garden suites – feels the deck on the proposed garage suite suite will allows for renters to view onto other properties – height big issue – also privacy – looking onto other neighbours properties. Shading also a concern will have 10ft of building above the existing hedge. Should be a survey conducted to determine who’s property hedge is on. Finally is concerned about the density of the neighbourhood with another garden suite on property. C: Merryfield (direct neighbour) – small yard the garden suite will impact and shade his property C: Merryfield (direct neighbour) – hedge is 8ft tall half of garden now is in shade, if garden/garage suite constructed will completely eliminate any sun he has now in his garden. Density concerns him – concerned about number of cars in back parking as his bedroom abuts parking area – noise and emissions – also the garage suite windows would face his bedroom – and the suite’s light would potentially shine into his bedroom – garage doors opening and closing (noise) Q: St Andrews – View of legislature and James Bay Inn will be eliminated with construction – value of proponent’s property will increase substantially – is there any intention to sell? A: value has increased without benefit of new construction as have other property values – no intention to sell. Q: are you operating an AirBnB at present time A: No, only have renters Q: Avalon St resident – shading is a concern – has a shading study been done. A: Shade study is being done – started but height of neighbour’s building wrong in the schematic so didn’t show it – need to redo. COMMENT from Chair: Shadow study was requested at pre-meeting and was to have been included Q: 247 St Andrews – not affected directly but concerned about neighbour who is unfortunately not here tonight, his existing backyard will be affected by the building – and is not in favour of this application. what is the motivation to build a suite on garage ? Doesn’t see the need for this. Will have a severe effect on neighbouring properties. A: Why not – why waste the land and not have a suite above – will be building a garage regardless C: 235 Govt St resident – owns B & B – Issue with the current tenant parking – parking in front of property – has a BnB concerns about shadowing of their property and their garden – also concerned about existing hedge and does not want it growing large – the existing renters look onto our property – doesn’t feel it is necessary and will impact on the quality of life of our property. Residents beyond 100 meters: Q: Already has a suite – where will cars for 3rd suite go? A: Wife has retired – will no longer need her car – two cars existing garage and existing parking will satisfy parking needs. C: Concerns about the Beckley farm land and flooding – issue with the paving of the backyard – where will the water go? Many properties surrounding your property have water issues how will you address this. A: Interesting point states 229 Govt hasn’t had any water issues – has had water issues from run off from other properties so has put in curtain drains all around his property. C: Chair – before going forward – survey needs to be done A: Survey has been done C: Chair – Shadow study needs to be done and forwarded to Marg – she will forward the shadow studies on to those who request it by email. Deck will be looked at by City as there is a concern often raised about upper level decks. 6. Correspondence and Announcements: Correspondence accepted as circulated m/s/c 7. Cross-Walk proposal: mid-block Erie Street Presentation by Nick Armstrong, CoV Transportation Nick described the pre-meeting with about 15 near-by community members: • Concerns with vehicles, travelling quickly through this area (near FWP) • Request for no tour bus parking on park side • Lack of bike parking and seating • Request for pedestrian signal or overhead flashing beacons • Consideration for place-making • Parking is important • Children live and play in the area • Lack of connection from residential side to FWP Installation of marked crosswalk – is proposed to be placed mid block of Erie – has support of neighbourhood – hard work is allow for existing trees to remain – will address parking too – the presentation was met with overall approval through appreciative comments including applause. Q: When is it proposed to be installed? A: this fall C: elevated crosswalk – strongly support – gives better viewing for drivers and tends to slow cars Q: Will this actually happen – was discussed 5 yrs ago when my kids were small A: Yes will happen this fall C: Really appreciate this crosswalk – need high visibility of same – can cross-walk be like the one on Dallas by the totem pole – slightly raised A: City has been creating ‘fun’ crosswalks C: Must emphasize the value for slightly raised cross-walk as it also serves as traffic calming without speed bump. 8. Design CALUC: 71-75 Montreal (about 70 people in attendance) Development Review Committee (DRC) Meeting: presented by Tim VanAlstine This proposal follows an earlier proposal considered at the May 11, 2016, JBNA General Meeting. There were 2 pre-meetings associated with the earlier proposal, on October 1, 2015 and on March 21, 2016. Major issues raised at that time were major parking deficiency, lack of green space, density, size of units given the expectation of, and need for family housing in close proximity to the school. The proponent also held a community open house on October 27, 2015. At Council’s Committee of the Whole, the proponent was asked to rethink the project with an eye to larger units, and to go back to the community with a second CALUC meeting. On April 17, 2017, JBNA DRC Committee members Tim VanAlstine, Marg Gardiner, Linda Carlson, Tim Sommers and Janice Mayfield met with Peter deHoog, Architect, and Leonard Cole, Developer, to review the proposed project. The proposal for the two R-2 zoned lots has remained similar in appearance, size and footprint, with the number of units being reduced from 24 to 21 to 19 and now 14 units, ranging from small studio to 3-bedroom strata apartments. 11 parking stalls are proposed. Two storey plus building with wood framing; no sprinkler system required, and no special seismic considerations required. Developer states if he can’t do this build, he will put in 4 additional housekeeping units per building and develop at a later date. Anticipated Community concerns were identified: – Possible shadow impact on housing on the north side of Niagara (shadow study requested). – Lack of setbacks/green space. Not suitable for residential area-more suitable for downtown. – Lack of light in subterranean units. – Proposal is for 0.8 parking stalls/unit. Proposed City policy requires 1 spot per unit minimum. (previous 1.7 per 3 bedroom, 1.45 for 2 bedroom). Developers latest project on Oliphant provided 0.9 min and that was near Large Urban Village. – The Developer’s “Development review Information Sheet was reviewed. Errors on the sheet were found under the “Existing R-2 Zone” column, namely the permitted number of units and the required number of parking stalls. The need for a Correction and the handout for the JBNA General Meeting was discussed. Presentation: Peter deHoog, Architect, Michael Dillistone, Planning Consultant, and Leonard Cole, Developer – Urban Core Ventures Met with City for revised plan – in response to high cost of land attempt to provide some attainable units, look at a height and other townhouse developments in neighbourhood. Showed early iterations of building and new; Mr. deHoog presented slides; architecturally similar to previous proposals – looks like 4 buildings, actually 2 buildings from initial design of a single building, 14 units with 11 parking stalls, with bike parking, will have an accessible lift. Seismic will be what is required under building code. Provided partial shadow studies greatest impact to neighbours to north in 5pm evening during the fall (no winter time comparison). Elevation will be greater than house to north, same height as White Eagle hall, will be higher elevation than house to south. Set-back eight feet from sidewalks, similar to walk-ups found in New York and Montreal. Q/A with near-by residents who are within the 100 meter notification area: C: Ladysmith resident – opposed due to size, scope, parking – no parking on Montreal as it is now – shifting to 2 and 3 BR units will not necessarily reduce cars – will create undue pressures and stress. Wrong zoning – is zoned for 2 duplex not reasonable – a cash grab – about making money C: Niagara resident – looking at streetscape (site lines) – the proposal does not respect the streetscape – setbacks (greenspace) from west of Montreal to Oswego. Concerned about survival of mature Hawthorne trees- doesn’t support. C: Ladysmith resident – if you look at the JBNP would two duplexes already double present density – density is a problem at the time of creating the JBOCP – there is nothing in the existing plan to allow for this level of density C: Niagara resident – opposed due to parking, huge burden of parking now, the tennis, rugby, huge density, lives in 1100 sq ft with family and is crowded – sq ft of new 5 units 1000 sq to 1100 sq is small for a family – the only common green space is small – not good enough for family with kids – concerned about people buying for investment and renovictions – this is not a solutions C: Niagara resident – understood heritage houses would be moved to property but was not supported by city hall; is this accurate? how many properties do you own in JB and how many developments are you proposing for JB? Worried about precedent – tired of making presentations to city hall without being acknowledged by city hall – concerns about parking – concerned about the shadow study C: Montreal St resident – moved in 1yr ago – feels really no real change although community not in support of this proposal – had concerns about the increase to the childcare project, understands the need for more child care spaces, but doesn’t see the need to increase density here C: Ladysmith resident – echo’s fellow neighbours – are zoned less than a duplex, should have a secondary suite or garden suite – this is more density – these are not family seized units – similar to Yaletown in Vancouver where schools closed as units weren’t suitable for families. A: Current zoning for the lots are R2 C: Niagara resident – across from property – too much density – not a positive thing to neighbourhood, parking, increased traffic. C: Niagara resident – across the street – likes the building, mildly pleased have come down in numbers, need parking for all units, need to think smart, don’t want a West End (Vancouver) situation, are going to develop in this area needs to address the concerns of the neighbours, and doesn’t want to take all the light out of her garden. Thinks we need the density now rather than have something more dense come forward. But is conflicted. C: Ladysmith resident – deeply offended from 19 units to 14 as though it is a grand jester, concern about parking and the JBNP not being adhered to, financial gain C: Montreal St resident – concerns about existing parking and safety of accessing the street, the impact of additional traffic – already too much congestion C: Ladysmith St res – 14 units and 11 parking stalls, could have 17 extra cars parking on street if each owner has 2 cars. Q: Question form Chair: 11 parking spots – who gets parking and who doesn’t – if 14 units being sold A: Parking will be included at sale stage of units – 3 BR units will have priority Q: But if first purchasers are smaller units and want parking witll they be able to purchase parking A: Larger units will have priority C: 200 Niagara St – parking – what is a barrier to creating a parking stall for each unit other than cost? Looking for fewer suites and large suites for families. A: Building house for people vs/vs cars – millennials don’t have cars – many people don’t have cars and it is a budgetary concern. C: Ladysmith St – parking study an insult – more robust parking studies need to be done. Q from Chair: Some time ago the JBNA DRC requested that the parking study be done on an event day, was the parking study done during and event day? A: No – could ask that new parking study be done on an event day. C: Ladysmith resident – is a millennial can’t afford to buy in City – project too big, parking not issue C: Ladysmith resident – supports attainable housing but this is not attainable housing nor is it affordable – smaller units C: Dallas street co-op resident– housing co-ops are affordable housing – very concerned about the design – what is the height of basement units and sq ft? Very concerned about cost – doesn’t believe it will be affordable – also concerned about flooding. Outside of 100 meters area: C: Pilot St – have built a duplex on the same sized property which adhered to the OCP and JBNP. This proposal doesn’t respect the community. Q from Chair: Will there be a convent to property to prevent AirBnB or short term rentals as discussed in earlier proposal. A: No C: San Jose – when a higher density happens it impacts the houses surrounding them and pressures for more density – doesn’t feel it serves the neighbourhood – already have extreme density from seasonal visitors – want our neighbourhood to remain its natural beauty and greenery. C: Downtown resident – lives in 700 sq ft unit – does support feels it could sustain their family – doesn’t own a car and would love to live here. C: Rithet St resident – lived in JB 35 yrs – don’t want cruise ships here, doesn’t like sewage – continue to advertise Victoria – supports building. C: Renter – senior fixed income – lived here 25 yrs – feels James Bayer’s don’t change C: Government St resident– feels a little too much for area – feels total lack of green space in this proposal – should be fewer units C: Simcoe St resident – renter – sold home – Victoria should have addressed these issues 20 yrs ago – feels nice development – not affordable for her – but maybe for others C: St James St resident– feels is affordable for him – feels better than renting C: Dallas Rd resident – does like design of building – but doesn’t know if it is the right building for the site. C: Menzie St resident – speaking as an individual – city done a lot of work on parking and came back with some excellent analysis 1-1 stalls – math is easy – 14 units – 14 stalls – concern right target for acquisition for Airbnb if not in by-laws of strata will not be controllable – if developer serious about ensuring won’t be short term rentals should put into the “standard by-laws’. C: Preferred developers plan B of two separate houses with light housekeeping units. C: What does current zoning allow to what is proposing? C: Single family allows for height that is being proposed for this development – would be 3 spots per house – proposal is 8800 vs 6600 sq ft if houses – open site greenspace 30% proposal. (See letters and subsequent correspondence attached: &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& May 10 Directors Report jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: May 10 Directors Report Date: Tue, 16 May 2017 13:45:36 -0700 JBNA Directors’ Report: May 10th, 2017 WASTEWATER (SEWAGE) UPDATE: Most residents on the south and west of James Bay should have received a mailout brochure from the CRD wastewater Project team detailing the intentions of the project including timelines. Following are additional notes a they relate to the outstanding issues: The CRD Wastewater Project Board took only a few minutes on May 2 to turn away the CRD Management Committee and City of Victoria request to consider a change order that would lower the wastewater odour cap to 2 OU from 5 OU. Unfortunately, this was expected. The JBNA request to the City to partner in a Conveyance Technical Forum for the Clover to McLoughlin conveyance system received even less discussion as the request was accepted as correspondence, without motion or discussion. Health Impact Assessment: JBNA awaits a response to the request of the HIA to be done. Wastewater Conveyance from Clover Point to Ogden/Camel Point: JB Anglers to McLaughlin With the Harbour Crossing (drilling from JB Anglers to McLaughlin) underway, JBNA has requested a review of conveyance options for Clover to Ogden. Niagara Pipe Assembly: Project Team staff stated they have hired staff to go door to door along Niagara to assure residents that Niagara will not be as badly affected as the Team stated in January. The visits have been held back until after the election. Noise: JBNA continues to advocate for the drill noise activity to be limited to 65 dBA rather than the planned 75dBA. The noise is unlike normal construction as the drill will be continuous during the 12 hour/day drill MAY 6TH PLANT SWAP: PLANT SWAP & SALE: Thanks to all who sold, swapped, bought, and donated plants on May 6, and to the James Bay Community School Centre for the space. This year’s event built on last year’s success, with more plants, more people, and about $150 raised for neighbourhood gardening projects. It was so much fun that the Gardening Committee now want to hold a fall swap & sale! CITY OF VICTORIA TRANSPORTATION: Traffic calming on Montreal and Oswego near Simcoe Please be aware of the mid-street traffic calming bollards and speed boards. Heron Cove Bridges On Thursday, Council will be discussing the construction delay of the Heron bridges due to cost escalation. GVHA: Fisherman’s Wharf On the wharf, 2-4 food vendors at Fisherman’s Wharf are applying for liquor licenses. GVHA OGDEN POINT MASTERPLAN: GVHA has submitted a final “draft” Ogden Point MasterPlan to the City. _____________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 701 Belleville; 121 Menzies; 345 St. James; 345 Quebec Harbour Towers; 672 Niagara; 425 Oswego; 229 Superior, 520 Menzies-Embassy Next JBNA General Meeting: 7:00 pm, June 14th, 2017, 234 Menzies &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA May 10 General Meeting Agenda and April 12 Minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA May 10 General Meeting Agenda and April 12 Minutes Date: Thu, 27 Apr 2017 09:12:48 -0700 _______________________________________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 6:30pm – 9:30pm (CALUC development presentations start at 7pm) Wednesday, May 10th, 2017 James Bay New Horizons – 234 Menzies St Note: The agenda is very full, and there may be people coming and going during the meeting for the presentations. The discussion (Q/A) for the CALUC presentations (Government Street and Montreal Street) will be as usual, but conversation following other presentations may be truncated. Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of March 8th meeting 5. GVHA MOU: Barb’s Fish’n’Chips o Presentation by Ben Cotter, Designer, and o Ian Poyntz, owner. 6. CALUC: 229 Government Street o Presentation by Chuck Meagher, owner 7. Cross-walk proposal: mid-block Erie Street o Presentation by Nick Armstrong, CoV Transportation 8. CALUC: 71-75 Montreal o Presentation by Peter de Hoog, Architect, and o Leonard Cole, Developer 9. Adjournment FM headphones may be available at the meeting for those with hearing loss. ____________________________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting April 12th, 2017 1. Welcome 7:10 pm; 90 in attendance Marg Gardiner: meeting chair Laura Neil recorded minutes 2. Approval of Agenda as distributed: m/s/c 3. Correspondence and Announcements: Correspondence accepted as circulated m/s/c Announcements: 2017-2018 JBNA Board members are: Marg Gardiner, President; Linda Carlson, Vice-President, Laura Neil, Secretary; Wayne Shillington, Treasurer; Bob VanderVeen, Director (Membership); and Tim VanAlstine, Director. The date for JBNA All-Candidates meeting for Provincial Election has been set: May 1. 4. Minutes of March 8th, 2017, meeting: Resident wished to discuss the Superior development form previous month. She was told any further comment should go to the city Planner. JBNA has submitted report. m/s/c as distributed 5. LIVE on Douglas: Marg Gardiner introduced the project. Greg Damant and Peter Johannknecht of Cascadia Architects presented the vision developed by their team which suggested a more open South Park, distinct entrances to Beacon Hill Park, a slightly narrowed Douglas Street to accommodate more active transportation uses, including a pathway along the west-side of Beacon Hill park, and a showplace Mile Zero. With more defined crossing routes from James Bay residences and the tourism district to Beacon Hill Park, the park would be more “within James Bay”. Ken Kelly provided concluding remarks. The vision will be posted on the JBNA web-site (www.jbna.org) Thank you to financial supporters: City of Victoria, Royal BC Museum, DVBA, James Bay Pharmasave, Il Terrazzo Restaurant, BlackBall Ferry Line, BriMar Consultants, and private donors. C – congrats – fabulous – however doesn’t like North entry design – wants a first nations design – what about cycling opportunities – but congrats. C – Friends of Beacon Hill park weren’t invited – North entry design is over a plant species – doesn’t like south design and concern about bank at south end A – The comment is from a Fairfield resident. Participant numbers were restricted due to finance constraints. Fairfield had been invited to partner in the project, but declined. C – basically likes idea doesn’t like idea of narrowing of street – more congestion with cruise buses . 6. CALUC: Community Meeting Development Proposal Embassy Inn 520 Menzies Peter de Hoog, de Hoog Architects, John Clisby, General Manager Embassy Inn Development Review Committee (DRC) Meeting: Embassy Inn 520 Menzies, presented by Tim There have been 3 DRC meetings with the proponents regarding the rebuild of the north part of the Embassy Inn complex; the current north structure has been closed for a few years. The first meeting was held on November 14, 2016. The major issue was height of 8 storeys. The same concern was expressed by City staff . February 6, 2017 was the review of the current proposal. JBNA DRC Committee members Tim VanAlstine, Wayne Shillington, Trevor Moat, and Tim Sommer met with Robert Northcott, John Clisby and one of their architects to review the proposed project. The proposal is for a 5-floors of wood framed hotel rooms on top of a concrete main floor and 1 level of underground parking. The underground parking will provide 115 stalls. 41 surface parking stalls result in a total of 156 parking stalls, which is within the City’s zoning requirement. Mitigation strategies are planned to minimize the view of HVAC units and elevator penthouse. On 14 March, Tim Van Alstine, Marg Gardiner, and Wayne Shillington met with Peter de Hoog, Architect, Robert Northcott and John Clisby to discuss the changes to the proposal. A shadow study has been completed for winter and summer solstices and the spring/fall equinoxes. The studies indicate some shadowing on adjacent properties north of the development site, on Quebec Street. With 79 new rooms, including a few one-bedroom suites, and 70 existing rooms in the south building, the hotel’s new capacity will be 149 rooms. Elevation drawings are now completed and confirm the 6 storey height is within zoning. A proposed density ratio of 2.12 is higher than the existing transient residential zoning of 1.2 but lower than the OCP standard of 4. A variance from existing zoning density is requested. Community Meeting presentation: Peter de Hoog . . . 139 underground stalls for new hotel – and existing surface parking will be 152. Will have meeting rooms in new hotel, fitness room and enclosed underground pool, existing hotel will have lobby renovated. Meetings of more long stay clients, with suite (kitchenettes) vs short term 2-3 day holiday clients. Building height 21 meters (5 storeys). Existing hotel will be updated over time as well – revitalization of brick surface. Q/A with near-by residents who are within the 100 meter notification area (none). Q/A with residents who iutside the 100 meter notification area. Q: Quebec St resident – thinks corner can stand some upgrading – likes aspect of retaining some heritage with the wall segment – appears to be maintaining good sight lines for Quebec St – lots of construction in last year, suggest own space be used for equipment/bins rather than being off-loaded on Quebec St. Q: Is there any rezoning required? A: The whole project is subject to rezoning – have complied with parking requirements – has setback variances Q: How many rooms in the building being demolished? A: 33 rooms, all currently closed, new building will have 75. 103 room hotel since 1982. With the redevelopment of the old, essentially going from 103 to 145. Q: Any consideration to consolidating the two buildings? A: Not viable ‘80s building needs to remain open and the align of the two buildings will not work. There is not very good pedestrian access the building and redesign will allow for this and the old building doesn’t allow for accessible access 1950’s design didn’t allow for w/c access or other ability concerns. Also new building will allow for more open space. Q: Did property change hands? A: No Q Access and egress for parking? A: Access off of Quebec and Menzies C: Part concern height due to busyness of area – what’s the benefit of those who travel Quebec St and benefit to those who live in community A: Hotels are a benefit to James Bay and to visitors to the city – makes economic sense C: A hotel vs AirBNB – Hotel is positive as it creates jobs in the community Q: Not understanding why extending beyond current zoning boundary and doesn’t support it. A: Zoning change is the setback – and has minimal impact to walking spaces C: Superior St resident – see traffic issues how will accommodate tour buses don’t want anymore buses blocking JB streets A: YYJ bus comes along Quebec St pickups clients and drops off on Menzie. Has few bus clients bigger parking along Menzie on west side for bus parking – don’t tell bus drivers there is parking on Kingston – even with increase of rooms isn’t looking at marketing tour bus tourists – marketing more toward independent travelers. C: Need to take responsibility for buses parking on Superior or Kingston St. 7. Traffic Calming Pilot Project: Montreal & Oswego Streets Jacqueline Weston, Assistant Director, City of Victoria Transportation Why – in response to ongoing speeding complaints and to inform JB transportation plan as part of the 2018 LAP What – traffic calming pilot project on Montreal, and Oswego from Dallas to Superior When – May 1 to end of cruise ship season Who – City, Vic PD, and GVHA Hope to hear from people over the summer and will report findings back to JBNA in the fall Traffic Calming measures: • In-Street Signs • Marked crosswalk on Oswego at Simcoe (south side of Simcoe) • Speed Display Boards – 2 boards to be used smiley face boards • Monitoring and Enforcement (GVHA remove permit to access Ogden) • Data collection and report results GVHA clause in taxi contracts – any taxi getting a speeding ticket can have their Ogden permit revoked. Data collection re speed and traffic volumes will be done before, during and after cruise ship season In-Street Sign Locations: Oswego at school zone will have 3 locations between Niagara and Simcoe, Montreal will have 4 locations from Dallas to Superior. Q: bus at Oswego parking both sides of school doesn’t know how signage will fit? A: will review C: thank you for presentation – will save some money – speed bump a big one – need to stop the taxi’s speeding and a large speed bump will do that – 4-way stop needed at Oswego and Simcoe A: Speed bumps is something that city is looking at – isn’t planned for this project – also no 4-way stop at Oswego & Simcoe – will review data this summer – definitely on table for discussion C: kudos to presentation – move faster – enough pilot projects – a lot of pent up frustration not just taxis, construction workers, suppliers to OP – need an overall plan. C: Niagara St resident – Oswego and Niagara a real issue of right hand turn off Oswego onto Niagara – allow taxi only access on Niagara on to access town – speed bumps will really address C: Superior St resident – Need to be aware concentration on street – don’t want taxis to head to Superior – doesn’t like speed bumps C: Some monitoring of other streets St Lawrence – Superior C: Montreal St resident – Police enforcement – no tickets as cabbies phone in police locations Jacqueline Weston is happy to have residents contact her at city to raise their concerns if were unable to express them tonight. 8. Design Considerations in Seismically Active Victoria Dr John Gunton, Geoscientist a slide presnetaion of earthquake considerations in Victoria A: Will be drilling through very hard rock between JB Anglers and McLoughlin point. Q: How would pipe be repaired if hit by 9m quake. A: would not be a quick fix – will take several months if not years to repair – not sure why burying under seabed – why not trench 11 meters and lay pipe with cement collars – pipe could last 100 years Q: potential damage to homes with drilling in rock A: More annoying than damaging Q: what is CRD saying – why won’t they consider A: says can’t due to delay to get permits, believes will cost more than land-piping and will impact fish. C: Hope the report from the zoologist who spoke at the CRD meeting is included with report to CRD. 9. Adjournment: m/s/c 9:35 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA All-Candidates Forum: Monday, May 1 jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA All-Candidates Forum: Monday, May 1 Date: Mon, 24 Apr 2017 15:00:16 -0700 JBNA All-Candidates Forum Monday, May 1st – VICTORIA-BEACON HILL The James Bay Neighbourhood Association (JBNA) will be hosting an all-candidates forum for the upcoming provincial election to be held on May 9th to elect the Member of Legislative Assembly for the constituency of Victoria-Beacon Hill. Carole James (NDP), Kalen Harris (Green), Karen Bill (Liberal) and David Shebib have confirmed their participation. Art Lowe (Libertarian) has declined. James Bay residents are invited to attend. Questions may be submitted by e-mail or at the door. All-Candidates Forum Monday, May 1 7:00 pm – 9:00 pm 6:30 pm meet’n’greet 234 Menzies Street (New Horizons Building) FORMAT Following the meet’n’greet, candidates will each give opening remarks (4 minutes each) Questions: 2 minute response to each – from table The question period will begin with JBNA Board questions relating to the quality of life of residents and the environment. Questions will focus on issues that affect James Bay, the legislative precinct, the harbour, and downtown. The JBNA Board questions will be supplemented by questions submitted by attendees. Please submit questions via e-mail or at the door. Questions received in advance will be grouped by subject and composite questions created. Closing Statements: 2.5 minutes each – at approximately 8:45. Marg Gardiner: marg.jbna@shaw.ca &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& April 14 WASTEWATER UPDATE (odour and Niagara pipe assembly) and April 12 Directors Report jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: April 14 WASTEWATER UPDATE (odour and Niagara pipe assembly) and April 12 Directors Report Date: Tue, 18 Apr 2017 05:55:16 -0700 April 14 WASTEWATER UPDATE (odour and Niagara pipe assembly) ODOUR: Residents reading CRD documents, realized that a September 2016 report which included an Odour Emissions Dispersion Report, identified OU levels which were significantly different than the levels indicated on the CRD “fact sheet”. The Level on the eastside of McLoughlin Point was about 9 OU. Last week at the Council’s Committee meeting, the Vice-chair of the Project Board stated that the emissions report was ‘old” and another report had been done. JBNA has requested a copy of any “new” study. NIAGARA PIPE ASSEMBLY: Residents had been informed on January 11 that the Project Team would be assembling a 1 km pipe along Niagara from Dallas through to Government. The team has provided new information – the pipe segments will be stored along the west part of Niagara and assembled during the pull, hence the pipe assembly will take up only the west part of Niagara (guess from Dallas to Oswego). At last week’s Council Committee meeting, Project Team staff stated they have hired staff to go door to door along Niagara to assure residents that Niagara will not be as badly affected as the Team stated in January. The visits should occur next week or the week following. __________________________________________________________________________ JBNA Directors’ Report: April 12th, 2017 WASTEWATER (SEWAGE) UPDATE: James Bay plays the central role in the conveyance works from Fairfield to Esquimalt. In addition to construction impacts, treatment plant impacts will be on-going. It was only upon review of the Esquimalt agreements that JBNA learned of the acceptance of “industry standards” of 5 OU rather than the zero levels promised over several years, or the better 1 OU level in place elsewhere. Vancouver has just announced a level of 1 OU for a plant to be built. The Sea-bed conveyance option continues to be sought as a conveyance route that would not further compromise the Dallas Bluffs and would mean that the Pipe drill and pull at Anglers and Niagara would not be necessary. Current CRD plans and technical information and proposals for plants elsewhere can be found on two web-sites: http://www.yyjsewage.com/ & https://www.crd.bc.ca/project/wastewater-treatment-project MY GREAT NEIGHBOURHOOD IDEAS FAIR: Wednesday, April 19, 3:30-7:30pm @ City Hall There will be a workshop to assist residents who wish to apply for a grant to do a project on public property; pathway, lighting, playable space, signage, boulevard enhancement, etc. RESILIENT STREETS HOST NEIGHBOURHOOD: JBNA has just been notified that it has been selected to become a host of the Resilient Streets project. More information will be sent out once the program kick-off date has been chosen. Tim VanAlstine and Wayne Shillington will be leading this project. Please contact either of them if you wish to assist on the Committee that will soon be formed. Le Coteau Nursery’s CANADA 150 TREES PROJECT: JBNA’s application for 7 community trees was accepted. Le Coteau is contributing 150 trees to communities within the region to commemorate Canada’s 150th year. The trees are to be planted in the fall. MAY 6TH PLANT SWAP: The JBNA Plant Swap & Sale will take place Saturday, May 6, 10 am – noon, outside the James Bay Community School on Oswego (south side, in front of Jesse’s Cafe). Bring your extra plants, starts, pots, tools and other gardening paraphernalia to sell or trade – or just come and browse. GETTING AROUND JAMES BAY – Active Transportation Committee Survey Report: The results of the Getting Around James Bay survey were presented at the December 2016 JBNA General Meeting. The report will be presented at City Council on March 9th. It is now available on the jbna.org web-site: https://jbna.org/Bikes%20and%20Beyond%20Report%20-%20FINAL.pdf GVHA OGDEN POINT MASTERPLAN: GVHA has submitted a draft Ogden Point MasterPlan to the City. It has NOT supplied JBNA with copies as per standard practice. 2017 CRUISE-SHIP SCHEDULE: 241 visits this year on 119 days between April 10 and October 5. Nine 4-ship days are scheduled, with about 60% in port for up to 6 hours, others longer. 600,000 Passengers are expected by season’s end. . . Norwegian Bliss, the Panamax Ship will not come until 2018 (4,200 passengers). _____________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 701 Belleville; 121 Menzies; 345 St. James; 149 Montreal; 345 Quebec Harbour Towers; 672 Niagara; 425 Oswego; 229 Superior, 520 Menzies. Next JBNA General Meeting: 6:45 pm, May 10th, 2017, 234 Menzies &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& April Meeting Agenda & March Minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: April Meeting Agenda & March Minutes Date: Sat, 8 Apr 2017 15:17:26 -0700 JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 7:00pm – 9:30pm Wednesday, April 12th, 2017 James Bay New Horizons – 234 Menzies St Note: The agenda is very full, and there may be people coming and going during the meeting for the presentations. The discussion (Q/A) for the CALUC (Embassy Inn) will be as usual, but conversation following other presentations may not occur or may be truncated. Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of March 8th meeting 5. Douglas Street Visioning: JBNA project o presentation by project team at Cascadia Architects Greg Damant, Peter Johannknecht, Andy Guiry o introduction Marg Gardiner o closing comment Ken Kelly 6. CALUC: Embassy Inn, 520 Menzies Peter de Hoog, Architect 7. Traffic Calming Pilot Project – Montreal and Oswego Streets, Jacqueline Weston – Assistant Director of Transportation, City of Victoria 8. Design Consideration in Seismically Active Victoria Dr John Gunton – Geoscientist 9. Adjournment FM headphones may be available at the meeting for those with hearing loss. ____________________________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting March 8th, 2017 1. Welcome 6:45 pm; 81 in attendance Marg Gardiner: meeting chair Trevor Moat recorded minutes 2. Approval of Agenda as distributed: m/s/c 3. Correspondence and Announcements: Correspondence accepted as circulated m/s/c Announcements: AGM takes place on April 12, 6:15pm (time to be confirmed) . All are welcome but only “voting members” may vote. The general meeting follows. Results of Getting Around James Bay Survey – presented to Mayor and Council at City Hall tomorrow evening at 6:30. City has requesting follow-up meetings based on content of the report: survey had 483 respondents. April 26: Tentative date for All-Candidates meeting for Provincial Election. Stay tuned for news. 4. Minutes of February 15th, 2017, meeting: m/s/c as distributed. 5. CALUC: Community Meeting Development Proposal 224 Superior, Albion Manor Don Halton, owner, & Mark Imhoff, the Mark Imhoff Group Report by Wayne Shillington (read by Marg Gardiner) on the Development Review Committee (DRC) pre-meetings: August 8, 2016, Trevor Moat, Tim VanAlstine, Wayne Shillington, and Marg Gardiner had a preliminary meeting with the property owners. A proposal was being contemplated but was not sufficiently developed to warrant discussions of a formal review. The owners were advised to seek professional advice and to consult with neighbours. On February 6, 2017, JBNA DRC Committee members Tim VanAlstine, Wayne Shillington, Trevor Moat, and Tim Sommer met with Mark Imhoff, Don Halton and Fernando Garcia. The development project begins with adjusting the lot boundaries of the existing 222 and 224, which have functioned as a single property zoned as a residential transient B&B. The lot boundary change would leave the existing heritage home at 224 Superior to become a 4 unit strata and create 222 Superior to be developed with a small lot single family home. The developers see the proposed 2 storey no basement single family home as meeting all requirements for a small lot development at 222 Superior, including 1 on-site parking space. Conversion of the heritage home at 224 Superior from a B&B to a 4 unit strata with no transient zoning (target market is family housing) involves some changes to non-original aspects of the building structure. While parking would normally be located in the side yard, the proposal is to have the 4 parking stalls in front with the goal of then providing individual green space/yards for each of the 4 strata units. Issues discussed included: impacts of the small lot development for the adjacent property; trade-off of the side yard parking option that would eliminate a large amount of green space and individual yards vs the proposed front parking benefits of maintaining most of the existing green space and providing 4 individual yards; and impact of external structure changes to non-original parts of the heritage building. It was recommended to the developers that they have extensive consultations with neighbours on both sides as well as across the street. Community Meeting presentation: Mark Imhoff led the presentation with owner Don Halton. Project involves moving lot line and adding a small-lot development with R1-S2 zoning. Main house will retain 4 units, asking for parking to be allowed for four cars in front of house, rather than along side yard, which would reduce green space significantly. Relaxation to T15 zoning is sought to allow lot area reduction to accommodate R1-S2 lot. Minimal interior changes are required to existing house to bring it to code for strata development. The main entry stairs (not original) configuration will need to be changed to allow room for the small lot being created. For the new SFD to be built – a small jog in the lot line is provided to increase yard space for the small lot. The front yard setback aligns with the house next door to the west. No variances to R1-S2 are being sought. The plan is in conformance with the concepts outlined in the City’s James Bay Neighbourhood Plan. There are at least 5 small-lot developments on Superior Street already. Shadowing effects on West neighbour were considered; all shadowing effects should be cleared by about 10 am all year, with 1 hour 22 minutes of shading in winter and 3 hours 30 minutes shading in summer. Landscaping – separate gardens for all four suites and for the new SFD. One willow tree in the rear and one tree on the boulevard would need to be removed. The option to provide parking in the side/rear yard without variances was also presented. A variance to allow parking in the front yard is being sought to maximize greenspace. Q/A with near-by residents who are within the 100 meter notification area. C: Neighbour directly west of the SFD proposed. We are most affected. Primary concern is subdivision of property with 2-storey SF 5 feet from property line. Our primary source of sunlight is through windows on the East side. We reviewed the shading graph and became very concerned about the effect on sunlight. The 10-foot main floor and 9-foot second floor are major causes of our shading concerns. City guidelines indicate neighbours need to be considered with regards to shading. Q: Neighbour, East of subject property. Thus far, we’ve been shown the proposed parking with variances. I am concerned that people will support what is shown, and that the design won’t be built. I support the variance request to put parking in the front yard. Q: Representing my mother – 3 houses East. Our concern is parking for a total of 5 units, which implies 10 cars. Street parking here is very tight. Q: Neighbour across the street. I am glad they are maintaining the building. My concern is the number of parking spaces in the front yard. I would like to see parking down the side of the house, and be behind the front of the property line. It takes away parking from the street with 2 additional driveways. C: Neighbour across the street. We would support this application without the parking variances. The non-variance drawing looks exaggerated. Our preference is the confirming model, with different landscape options. C: Neighbour across the street. I think the project is great. I am concerned about how narrow the new home is; that it will detract from the heritage home. C: Neighbour townhouse next door. I am concerned about parking; would prefer parking at the side. Could the tall hedge be removed? C: Neighbour to the West again – very unhappy with how little we were consulted during this process. We’re losing our sunlight. Q/A with residents beyond the 100 meter notification area. Q: San Jose. I am sympathetic to privacy and shading issues. Would the new house be able to be moved back to reduce shading for the neighbour? A: Under R1-S2, it could move forward 1.5m; we thought it best to keep even with the neighbour. It could also be moved back. It is doubtful the shading will be mitigated much. Q: Could the interior heights of the SFD floors each be reduced by one foot? That should help mitigate shade concerns. A: Yes, we had considered that. C: I like the separate gardens for each unit. C: I second that – I think that is a very valuable feature. C: Thanks to the developer and owner for a reasonable proposal – this is in contrast to a bad one being proposed in James Bay. C: Medana. the owners have worked very hard on this – really care about the green spaces. Q: I am concerned about family accommodation. Can the needs of strata owners be considered before the parking decision is made? A: From JBNA – Right now it is transient zoning; strata will not have been formed in time for owners to choose. Comment submitted in advance – read by Chair: Resident on Kingston Street really liked the proposal, apart from the implications for parking. 6. JBNA presentation to CRD (February 8) and City Council (February 23) re Wastewater Treatment Plant considerations Marg Gardiner, JBNA Update on changes being made from Marg’s presentation to CRD. Marg summarized the information learned since the last discussion at JBNA meeting on January 11. Most detail found in the Esquimalt-CRD Agreements, which had not been disclosed at the JBNA January meeting. 7. Wastewater Treatment Plant Project: James Bay sub-projects Dave Clancy – CRD Wastewater Project Team, Project Director Will know more by April 5 meeting. At that meeting, details of the overall plan will be discussed. Questions regarding routing will be discussed afterwards – April 5 is about the Plants and Ogden Point. CRD is looking for public input – wastewater@crd.bc.ca. April 5 at Grand Pacific Hotel. Experts in all key domain areas will be present. C: I am feeling betrayed. I asked about odours at the January meeting. I was assured that the standards are for zero odour – I was assured of this repeatedly. We were also told there would be 50 semi-trailers hauling equipment into James Bay. I asked why it could not be barged – the answer was “we can’t”. These are huge issues for James Bay, and no one outside the community seems to be concerned. No one at the CRD seems to represent the issues that our community has. C: Reference was made to welding of pipes. At City Hall, however, it was clear that there would not be welding of pipes. Yet this morning there was; there are inconsistencies. Also at City Hall, it was said there was no need to worry about bicycle paths. Will we be able to see the environmental remediation plans for the bluffs and Dallas Road? We have concerns about the way the agreements are written – there is a mile of issues that concern us. R: We are still in the design phase. I have no certainty on dates. I can firm up on welding vs HDPE – both are being considered. Q: Dallas. Are you a P.Eng.? A: No, I’m not. I have 30 years in the industry, with experience worldwide. I understand P3 contracts and design/build contracts, and I’ve run companies that work to them. Q: Niagara Street. Regarding sound coming from the plant, air movements will cause echo from the Esquimalt Bluff directing more sound towards James Bay. What is the mitigation strategy for the noise James Bay will receive? A: We are updating the noise dispersion studies now. Q: I was at the Esquimalt hearing where the project was discussed. The previous project management company was fired and given a handsome reward. C: I have followed and walked those bluffs since I was 3 years old (>60 years). There had been a plan to expand Dallas. There is a plan in place at $5M quote to stabilize the bluffs. After the sewage project is done, we might be saddled with a $25M bill to fix the bluffs. C: Dallas at Menzies. I was made aware two months ago that a trench would be dug for a 48” diameter pipe. It took 12 hours to fix a leak on a 13” pipe in front of my house – how much worse will it be to repair a leak form a 48” pipe? And to support all this infrastructure? Construction is everywhere causing troubles. There must be a better way than digging up all the roads. C: San Jose resident. We are lucky to have a chair like Marg and an active group on the board (applause). We are also dealing with misinformation presented to our city officials that subverts democratic process. The welding question came up – we were told then it would be plastic HDPE fusing, not welding. I am concerned about odour and noise – we are now stuck with 5OU and 60dBA outside the plant. Does the current design incorporate technology to reduce these limits if they prove problematic. A: IF there is a problem, we will have to mitigate it. Q: Mayor Helps asked of the project Board – “how do we assure JB residents they won’t be affected by “noise or odour” You mentioned facilities in San Francisco and Regina. I can send you contact information for them later. I contacted facilities in both jurisdictions – there was conflicting information and it has raised doubts about trustworthiness of information provided to the City and CRD boards. Q: How do you reconcile 5OU here, when Calgary goes to 3 and Regina to 1? Why are you designing to 5? A: It’s a standard that is common in facilities of these complexity. Come to the meeting – we will have experts there. Q: Can JBNA have a table at the meeting April 5? A: I will ask our communications team. C: I gather you have hired a PR company. We no longer trust the information we are receiving – it is not forthright. We have had to deal with plenty of PR from large organizations recently – it does not work. We are very worried about the messaging and the cost going to PR rather than our community. C: Niagara Street. I get more information from my neighbours than I do the CRD or the project team. I think the CRD could do a lot better than this to build trust. Aim higher in your standards, don’t just go with what everyone else does. C: Who is going to pay the $20M amenities for Esquimalt? I am concerned about my property value given all that is being done – and ability to even sale my home. 8. Adjournment: m/s/c 9:04 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& April 12 AGM (6:15pm) followed by General Meeting (7 pm) and Wastewater Update jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: April 12 AGM (6:15pm) followed by General Meeting (7 pm) and Wastewater Update Date: Sun, 2 Apr 2017 13:48:52 -0700 April 12 AGM (6:15pm) followed by General Meeting (7 pm) and Wastewater Update Please be advised that the Agenda for the April 12 General Meeting which will follow the AGM will be sent out late. Other activities have taken much of our volunteer time. However, the two main items will be the JBNA Douglas Street Visioning Project followed by the CALUC proposal, the reconstruction of the north side of Embassy Inn. You may have heard about, and/or read about, March 30 CRD Wastewater Treatment System project resident meeting. This resident driven initiative was financed by individuals and the JBNA Board facilitated the meeting. The group has create a web-site through which information could be distributed. It can be found at www.yyjsewage.com An announcement of the site was sent to those who indicated their interest in the project, and desire to be kept informed of the Wastewater Project to the CRD team when they presented at the JBNA meeting on January 11. The JBNA lists are extensive and many of you were not at either the January 11 or March 30; hence, if you wish to receive notification of the resident group initiative and did not receive a message last night, please make a request to be added to the list of concerned residents via . The JBNA e-mail listings have not been transferred to third parties, such as other resident groups or the CRD. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Thursday, March 30: SEWAGE and/or SIGNAGE jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Thursday, March 30: SEWAGE and/or SIGNAGE Date: Mon, 27 Mar 2017 05:19:24 -0700 Thursday, March 30, public meetings Two public forums on March 30 may be of interest to many James Bay residents. A Community meeting created by several residents presenting information on the Wastewater (sewage) project and a City information session about the Visual Victoria comprehensive signage project. – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – Wastewater Treatment System Community Forum Now is the time for Resident Voices As the CRD-Esquimalt Wastewater agreements have been reviewed, impacts of the planned construction projects, and the plant itself, have become known. Although approvals are in place, the sub-surface exploration and design specs have not been completed, raising serious concerns about the Wastewater Project design and management. Victoria residents may be directly affected by long-term noise and odour impacts of the plant, and by construction impacts over the next 3 years. Residents have contributed $ to host a forum prior to the April CRD Wastewater information sessions. Prepare for the CRD sessions by participating in the March 30th community discussion where you will hear from geoscientists and residents who have been studying the project. See – http://bit.ly/2nDkKAY Date: March 30 Location: Ballroom, Coast Victoria Hotel, 146 Kingston Time: 7pm – 9:30pm – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – Visual Victoria Information Session The draft plans for the Wayfinding can now be found on the City’s website at: www.victoria.ca/visualvictoria . The files are very large, so they may also take a moment to open. The final public session will be held: Date: March 30 Location: Main Foyer, City Hall Time: 5pm – 7pm – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Thursday, March 30: SEWAGE and/or SIGNAGE jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Thursday, March 30: SEWAGE and/or SIGNAGE Date: Mon, 27 Mar 2017 05:19:24 -0700 Thursday, March 30, public meetings Two public forums on March 30 may be of interest to many James Bay residents. A Community meeting created by several residents presenting information on the Wastewater (sewage) project and a City information session about the Visual Victoria comprehensive signage project. – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – Wastewater Treatment System Community Forum Now is the time for Resident Voices As the CRD-Esquimalt Wastewater agreements have been reviewed, impacts of the planned construction projects, and the plant itself, have become known. Although approvals are in place, the sub-surface exploration and design specs have not been completed, raising serious concerns about the Wastewater Project design and management. Victoria residents may be directly affected by long-term noise and odour impacts of the plant, and by construction impacts over the next 3 years. Residents have contributed $ to host a forum prior to the April CRD Wastewater information sessions. Prepare for the CRD sessions by participating in the March 30th community discussion where you will hear from geoscientists and residents who have been studying the project. See – http://bit.ly/2nDkKAY Date: March 30 Location: Ballroom, Coast Victoria Hotel, 146 Kingston Time: 7pm – 9:30pm – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – Visual Victoria Information Session The draft plans for the Wayfinding can now be found on the City’s website at: www.victoria.ca/visualvictoria . The files are very large, so they may also take a moment to open. The final public session will be held: Date: March 30 Location: Main Foyer, City Hall Time: 5pm – 7pm – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Thursday, March 30: SEWAGE and/or SIGNAGE jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Thursday, March 30: SEWAGE and/or SIGNAGE Date: Mon, 27 Mar 2017 05:19:23 -0700 Thursday, March 30, public meetings Two public forums on March 30 may be of interest to many James Bay residents. A Community meeting created by several residents presenting information on the Wastewater (sewage) project and a City information session about the Visual Victoria comprehensive signage project. – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – Wastewater Treatment System Community Forum Now is the time for Resident Voices As the CRD-Esquimalt Wastewater agreements have been reviewed, impacts of the planned construction projects, and the plant itself, have become known. Although approvals are in place, the sub-surface exploration and design specs have not been completed, raising serious concerns about the Wastewater Project design and management. Victoria residents may be directly affected by long-term noise and odour impacts of the plant, and by construction impacts over the next 3 years. Residents have contributed $ to host a forum prior to the April CRD Wastewater information sessions. Prepare for the CRD sessions by participating in the March 30th community discussion where you will hear from geoscientists and residents who have been studying the project. See – http://bit.ly/2nDkKAY Date: March 30 Location: Ballroom, Coast Victoria Hotel, 146 Kingston Time: 7pm – 9:30pm – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – Visual Victoria Information Session The draft plans for the Wayfinding can now be found on the City’s website at: www.victoria.ca/visualvictoria . The files are very large, so they may also take a moment to open. The final public session will be held: Date: March 30 Location: Main Foyer, City Hall Time: 5pm – 7pm – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA 2017 AGM: April 12, 2017 jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA 2017 AGM: April 12, 2017 Date: Thu, 23 Mar 2017 22:07:19 -0700 Notice: The 2017 JBNA AGM is scheduled for April 12th. The meeting will start promptly at 6:15 pm. With the introduction of the web and the internet, the roles of Board members have evolved. Boards must be more nimble and flexible. In response to the changing environment, the Board is composed of a small Executive while Board committees involve more participants, but with fewer demands on residents who wish to participate more actively in the Society. Board positions to be filled, each for a 2-year term: Vice-President and Secretary. Nominations will be taken from the floor at the AGM. Note: No resolutions have been proposed for consideration at the AGM. ___________________________________ James Bay Neighbourhood Association ANNUAL GENERAL MEETING Wednesday, April 12th, 2017 – 6:15 P.M. Note: Meeting registration begins at 6:00 P.M. James Bay New Horizons Building – 234 Menzies St. Agenda 1. Welcome, Roll-Call (quorum), and Notice: 2. Minutes of Previous Meeting: 3. Election of Officers: Vice-President, and Secretary 4. Treasurer’s Report: 5. James Bay Gardening Advocate Report: (including Montreal Street Garden) 7. Board of Directors Report: 8. Motion to adjourn: ___________________________________________________________________________________________________________________________________ James Bay Neighbourhood Association ANNUAL GENERAL MEETING Wednesday, April 13, 2016 – 6:15 P.M. James Bay New Horizons – 234 Menzies St. Minutes 1. Marg Gardiner, JBNA President and meeting Chair, welcomed members and guests. 19 residents in attendance; 12 voting members. Quorum requirements were met. Notice for the meeting was delivered to several members at the March 9th General Meeting. The 2016 AGM agenda and 2015 Minutes were mailed to 2 members on March 21, while other members were forwarded informational packages including required notices on March 20 (with reminder of date on March 28). 2. Minutes of Previous Meeting April 8, 2015: Motion to accept M/S/C 3. Summary remarks by Marg Gardiner. Board members who stepped down during the 2015-16 year were acknowledged: Tom Coyle, Director, stepped off the Board, having served for six years. Volunteers serve on JBNA has committees in addition to the Board; for example, two regular participants in the Development Review Committee are not on the Board. Other volunteers assist the Gardening Advocate, Kathryn Pankowski. The Board is looking for volunteers who are interested in forwarding gardening throughout James Bay, and in participating in the Garden Committee which is currently creating a JB garden inventory. The Board is also seeking a volunteer to assist with on-going projects involving Excel data files. The President’s Report for the year 2015-16 was reviewed. 4. ByLaw Amendments: No bylaw amendments 5. Election of Officers: Election moderated by Britta Gundersen-Bryden, Vice-President, who identified the positions to be elected. For each position, nominations from the floor were called three times. The positions of Vice- President and Secretary have one year remaining on their terms. Nominations were made/seconded/accepted for four positions. These positions all were filled by acclamation with the following members declared elected: President – 2 year term: Marg Gardiner Treasurer – 2 year term: Wayne Shillington 2 Director positions – 2 year term: Bob Vander Steen Tim Van Alstine 6. Gardening Advocate: Kathryn Pankowski Kathryn presented her report of activities undertaken form October 2015 through to April 2016. Report accepted by motion M/S/C 7. Treasurer’s Report was presented to the membership (attached) by Wayne Shillington. Motion: To accept the Financial Statements for 2015-2016 Question: request to have specifics of all candidates’ forum expenses Question about breakout of City gardening grants M/S/C Motion: To approve the Budget for 2016-2017 M/S/C 8. Motion to adjourn: M/S/C The meeting adjourned at 6:42 pm. Minutes signed off by: Original signed by ¬¬¬¬¬¬¬¬¬Britta Gundersen-Bryden ________________________________________________________________________________ __________________________________________________________________________________ Secretary JBNA Chair Financial Statements signed off by: Original signed by Wayne Shillington, ________________________________________________________________________________ __________________________________________________________________________________ Treasurer JBNA Chair &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& March 2017 Directors’ Report jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: March 2017 Directors’ Report Date: Sun, 12 Mar 2017 07:36:11 -0700 JBNA Directors’ Report: March 8th, 2017 BC TRANSIT ROUTES IN JAMES BAY: BC Transit’s James Bay routing options survey is on-line at https://bctransit.com/victoria/feedback http://s-s.bctransit.com.prx.webanonymizer.org/victoria/transit-future/local-area-transit-plans/james-bay-local-area-plan/la-public-consultation WASTEWATER (SEWAGE) UPDATE: James Bay plays the central role in the conveyance works from Fairfield to Esquimalt. In addition to construction impacts, treatment plant impacts will be on-going. These impacts were not disclosed at the January 11 JBNA meeting when the project team presented. West winds could be expected to carry odour and noise to James Bay. It was only upon review of the Esquimalt agreements that JBNA learned of the acceptance of “industry standards” of 5 OU rather than the zero levels promised over several years, or the better 1 and 3 OU levels in place elsewhere. On February 23, at the City’s Public Hearing on Clover Point rezoning, most of the 40-60 residents present were from James Bay and 12 of the 15 presenters were from James Bay. The Team committed to continue discussions with the JBNA technical group and at JBNA community meetings. Last week, the Team stated it intends to bypass the JBNA process – but since the public commitment was made to present at the March 8 JBNA meeting (date set without consultation) a representative would attend tonight to “inform” those who turn up that the team will inform residents of activities in early April. GETTING AROUND JAMES BAY – Active Transportation Committee Survey Report: The results of the Getting Around James Bay survey were presented at the December 2016 JBNA General Meeting. The report will be presented at City Council on March 9th. It is now available on the jbna.org web-site: https://jbna.org/Bikes%20and%20Beyond%20Report%20-%20FINAL.pdf GVHA OGDEN POINT MASTERPLAN: GVHA has submitted a draft Ogden Point MasterPlan to the City. It has NOT supplied JBNA with copies as per standard practice. 2017 CRUISE-SHIP SCHEDULE: 241 visits this year on 119 days between April 10 and October 5. Nine 4-ship days are scheduled, with about 60% in port for up to 6 hours, others longer. 557,798 passengers at double occupancy plus passengers on “The World”; actual passenger visits are normally higher then first announced due to families/berths. 600,000 Passengers are expected by season’s end. . . Norwegian Bliss, the Panamax Ship will not come until 2018 (4,200 passengers). ON-GOING DEVELOPMENTS: Several developments are at the stage where a public hearing may occur. JBNA receives notice of the hearings at the same time or after near-by residents. We are unable to send out e-blasts for each one and urge residents to use the City’s “tracker” or to contact the city Planner (currently Jim Handy jhandy@victoria.ca). 149 Montreal St Day Care will be going to Public Hearing soon, as will 701 Belleville, etc. _____________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s on-line Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 701 Belleville; 121 Menzies; 345 St. James; 149 Montreal; 345 Quebec Harbour Towers; 672 Niagara; 425 Oswego; 229 Superior ___________________________________________________________________________________________________________________________________________________________Next JBNA General Meeting: 7:00 pm, April 12th, 2017, Embassy Inn 520 Menzies Street. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& March 8 JBNA Meeting Agenda and February 15 minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: March 8 JBNA Meeting Agenda and February 15 minutes Date: Sat, 4 Mar 2017 17:51:15 -0800 _______________________________________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 6:45pm – 9:00pm Wednesday, March 8th, 2017 James Bay New Horizons – 234 Menzies St Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of February 15th meeting 5. CALUC: Development Proposal 224 Superior, Albion Manor Don Halton, owner, & Mark Imhoff, the Mark Imhoff Group 6. JBNA presentation to CRD (February 8) and City Council (February 23) re Wastewater Treatment Plant considerations Marg Gardiner, JBNA 7. Wastewater Treatment Plant Project: James Bay sub-projects Dave Clancy – Project Director 8. Community Concerns 9. Adjournment FM headphones may be available at the meeting for those with hearing loss. ____________________________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting February 15th, 2017 1. Welcome 6:45 pm; 58 in attendance Marg Gardiner: meeting chair Laura Neil: recorded minutes 2. Approval of Agenda as distributed: m/s/c 3. Correspondence and Announcements: MOTION: to accept the correspondence as circulated ending week of Feb 8th m/s/c Announcements: o Next month’s agenda is not yet set – the CRD Wastewater Project Team had originally asked for the April JBNA meeting to be reserved for the project, but since then has informed the CRD Management Committee and individual residents that the project will present at the March JBNA meeting. Although JBNA has accordingly altered their intent for the next couple of months, there has been no further communication/confirmation form CRD. One item on the agenda will be 222/224 Superior, Albion House, the B&B is wanting to sub- divide its property. The proposal is to accommodate 4 flats in the main heritage house (224 Superior) and to build a small-lot house on the portion of the property split off which is an existing lot 222 Superior. o Comments from young parents about needing to scout areas in Irving Park and Fisherman’s before permitting their children to play have been received. We suggest residents be vigilant and to report all needle and other drug-related articles found in these parks to Mayor Helps at Mayor@victoria.ca. o GVHA has informed JBNA that it has submitted a draft Ogden Point Master Plan to the City. It did not provide copies to JBNA. Sonterra Ross later confirmed that the plan was in draft form only for discussion. o The JBNA AGM will be held on Wednesday, April 12. The time has not yet been set but is likely to be 6 pm. There will be 2 director positions coming open. To date we have had expression of interest from 3 residents (one incumbent). 4. MINUTES of January 11 Meeting: MOTION to accept minutes as distributed? m/s/c 5. GVHA-JBNA MOU Consultation GVHA’s Fisherman’s Wharf: New float home Sonterra Ross, COO, GVHA David Leff, Homeowners Representative This Community Meeting is required under the GVHA-JBNA Memorandum of Understanding for developments at Fisherman’s Wharf; it is part of the process whereby community concerns are forwarded to the City for consideration during the City’s review of the development permit application. This meeting follows a January 4 meeting at Moka House with near-by neighbours. At this meeting it became obvious that wharf residents had differing views as to the proposed development and also had varying schematics of the proposed float-home. There are 2 distinct types of considerations with regards to this proposal: 1) The FW Design Guidelines and the character and fit of the proposed home with the wharf and neighboring structures. 2) The structure, massing and form of the proposed structure and its impact on direct neighbouring properties. JBNA requested that a complete set of schematics with total building height and width measures be provided to float home residents and owners (JBNA understands this was done on February 1st). Further, that GVHA review the proposal with the Design Guidelines in mind. Community Meeting presentation: Sonterra Ross, COO introduced the project. David Leff, agent of the owners presented the proposal; C2 #1 Dallas Rd, float home at FWharf Replacing a one storey structure with a two storey structure. Mr Leff states proposed float home meets height and distance between homes requirements for GVHA. Footprint existing 504 sqft, new 693 sqft, new float home 33 ft length, width 21ft height 24.6ft. Provided shading studies, where sundeck is positioned will reduce shadowing on smaller float home to north. Through consultation process have reduced overhang, sundeck was relocated, dock overhang reduced, windows reduced and width of home reduced from 22’ to 21’. 2 BR 2 Bath home. Questions/comments: The first opportunity to speak provided to adjacent neighbours – nearby Dock “C” neighbours. Q – Marg/Chair: In January told concrete base would be 6ft, not stating engineering still determining? A- engineer hasn’t yet put stamp of approval on the float. C – Janice lives directly across from new build – see letter attached – build is not average of the existing homes. Does not respect existing design guidelines of GVHA C – Sabrina lives in the sushi place – see attached written statement – why would propane tanks be permitted in the 10ft space between homes? A – propane tanks have yet to determine location – want to avoid placing at front of float – ideal placement on side of float – if contravenes requirements will resituate. A – Sontera, GVHA will review placement for safety C – Nicole C-8 resident – see attached written statement – performed own shadow studies which are included. The new float will impact surrounding floats – the float directly across from the new float will be most affected by the shadowing. C – C-11 Cameron – see attached written statement – believes doesn’t meet design guidelines for FW. Who is responsible for insuring guidelines are respected? Concerned about height and potential for stability. C – 3 more letters from float – Letters read by Chair. To be attached to letter to City. C – A dock owner – change is difficult – has a license agreement with GVHA agreement states judicial right – thinks JBNA does not have judicial although MOU is in place – if meets legal requirements of City of Victoria C – Dock B – Cabina Robertson – different perspective – concern for all of those living there will set president for larger more expensive floats. C – Dock A – Dan Gerrard – concerned affected many of owners on Dock C should have mediation – not in favour of new build – see attached letter C – Valerie – dock A-5 – believes there is a win/win for everyone – have ability to use recommendations from GVHA; hope will find a solution Q – Cheryl dock A-3 – concern about sushi resident impact, was unaware of impact of new float. A – Mr. Leff states will still have 3 windows for view at east side CHAIR: Not a CALUC – any further comment should be addressed to Jim Handy of City Planning who will oversee the Development permit process and assess the proposal against the FW Design Guidelines. JBNA will provide a summary of this evening’s discussion to the City. 6. Shakespeare “Year of Lear” Steve Duck, Executive Director, Vancouver Island Shakespeare Arts Steve introduced the up-coming season’s offerings and a new location. Rob Light artistic Director did a short reading from King Lear, encouraging of audience participation. The organizers are offering use of the tent on Monday, Tuesday, Wednesday for non-profit arts groups at no cost. Shakespeare by the Sea: June 29 to Aug 20 Thursday at 7pm and Saturday 2pm and 7pm. The complete works of William Shakespeare Fridays 7pm and Sundays 2pm & 7pm JB residents who walk, cycle, or use public transit will have their ticket fees discounted Q – No open mics please A – No mics are used – only music is light intermission music – actors only use their voices Q – What dates theatre training for youth A – Every Sat & Sun morning 10am to noon between June 29th and Aug 20th . 7. Stewardship Centre of British Columbia: Green Shores Program Jody Watson, Capital Regional District, Green Shores Local Government Working Group Green shores rigorous standard for shoreline stewardship based on four guiding principles which are similar in practice to the LEED building certification program. Science based to restore shorelines. First Green shores project was 508 Selkirk Ave along the Gorge waterway. Removed a seawall and restored natural shoreline Potential opportunities for Heron Cove; One of few remaining pocket beaches in harbour High ecological value for marine life, birds and mammals. Wildlife viewing opportunity Some opportunities for Riparian Zone protection/enhancement; 5 meter wide riparian area planted with native vegetation for 50% of site. Removal of invasive species. Site design/siting permanent structures. Removal of hardened shoreline structures Retain critical habitat. Incorporate marsh bench in intertidal. Climate adaptation/light pollution reduction conservation of coastal habitats. Create intertidal habitat, install reef balls, plant eelgrass. Bridge footings, use surfacing that enhances native oyster settlement. Bird and fish friendly lighting, allow light to pass through bridge surface to prevent shadowing. Public access outreach and education. Create shore friendly public access. Work with neighbours to improve shoreline habitat. Excellent site for interpretive signage. Q & A Q – What is green shores position re the bridge? A – Green shores doesn’t take a position – criteria to be met and certification depends on meeting the design levels program. Q – Is CRD working with green shores? A – Looking at some areas – Jordan River Q – What about Dallas Rd cliffs – the sewage? A – Doesn’t believe the pipes will be close enough to cliffs to have an impact – more concerned about bluffs with sea level rise Q – Songhees Super yacht basin – concern about impact and public access A – To Jody’s knowledge the international marina has not looked at a green shore approach For more information www.greenshores.ca 8. Heron Cove Bridges Jas Paul, Assistant Director, Engineering Sara Webb, Interdisciplinary Planner Jas Paul made a brief presentation last May 2016 this is an update Sarah Webb will make the presentation Harbour Pathway is a 2016 – 2018 Project: Wayfinding signage\Belleville St improvements Two special places: Pathway at Reeson park and Johnson St Bridge/Harbour pathway connection Two pedestrian bridges; tender process underway. Heron Cove & Raymur Point: enhance user experience, improved connectivity Belleville conceptual design – move on this year – new mid block crossing. Will commence after 2017 tourist season Ship Point Special Place: Public engagement in summer of 2016 Asked for feedback on purpose of pathway and Heron Cove Results – 198 surveys completed, over 150 people attended, response was positive Follow-up with Heron Cove stakeholders Raymur Point Bridge design span between Coast Hotel and World Mark Heron Cove Bridge, to be done winter of 2017. Invasive species removed and native species planted – Interpretive signage- Retaining wall to be removed from inside Cove area. Public art – poet Laurette poem to be installed in partnership with first nations Presentation and Q/A C – 3 way stop sign at Superior/St Lawrence has to be addressed C – The curb-to-road drop on the west side does not match up with either the north or south sidewalk on the east side. C – Applaud city for acting on FW resident concerns – what is meant by kayak access A – Create safe access Q – Will there be anything preventing people from going to water from the wood special place? A – Currently an open space – could be restricted C- Concerned about damage that can be created if people have access to shore line – want to be certain there will be no access for kayakers – and assurance there will be no oversighting and closure if any spills occur A – Bound by department of fisheries and ministry of environment – all safety measures will apply Q – The shore line is a bird/wildlife sanctuary – there is not signage to state this A – Good comment – there is room for educational signage – good suggestion Q – Contracts going out shortly and they are local not off shore contractors A – These bridges are concrete and will be supplied locally Q – Wooden area at Heron Cover – believes is dangerous A – No it is not steps down from the bridge to shore line Q – Will there be any picnic benches? A – no Q – Wayfaring signage in general – need more positive signage about riding your bike walking your dogs etc C – Perhaps highlight the middens along Raymur P[oint C – Would really like to see some work being done on cove at Raymur Point Q – What part of pathway is David Foster way? Has a decision been made? A – Don’t know – Councillor Lucas responded no decision at this time Q – Will there be any signage at triangle pathway at parking lot? A – Yes 9. Short-term Vacation Rentals (Air B&B) Lindsay Millburn, Senior Planner Housing Policy & Nancy Johnson, By-law Services Timeline for City: • June 2016 did comparative analysis; • Oct 2016 options for regulations • Jan 2017 Council workshop & regulatory approach; • Spring 2017 enforcement options • Late 2017 bylaw changes Why city is regulating short-term vacation rentals (STVR) – need to protect long term rental stock STR types currently permitted in city; Considerations include: Private room vs enter unit; Occasional vs fulltime use; Homeowners vs commercial operators; Business license required Transient Zoning now permitted – most of downtown core and along Belleville St and along shore on Vic West side Short Term Vacation Rental (STVR) Policy being developed: Multi-unit buldings • Properties with no transient zoning – not permitted • Properties with transient zoning (existing) – permitted • Properties with transient zoning (future) – not permitted • 1-2 bR within occupied unit – permitted Single family dwellings • Entire homes – not permitted • Secondary & garden suites – not permitted • 1 – 2 bedrooms with in occupied SFD – permitted • Next steps; Enforcement options Bylaws Pubic hearings Communications strategy Implementation Questions: Q – Resident of downtown core – lives in a building that is 50/50 split owners STVR – will the city hold focus groups in the areas that are heavily impacted by STVRs? C- Concerns about B & B and the regulations being considered for STRs and could negatively impact those B & B’s currently operating C – Through year long research there are more short term rentals than long term rentals in the city – very concerned about this – hotels are concerned about Air B & B and impact on their business – 3040 empty suites in city based on census data – in JB more than 600 empty suites, possible some up for sale, some being renovated – many are furnished. City needs to do more homework before implementing their policy. C – a petition is being circulated around city to restrict Air B & B in city. C – Air B & B is not the only threat it has encouraged ordinary citizens to participate in the commerce Q – What is definition of a STVR? A – City uses 30 day length – but there is no bylaw C – No definition – can’t enforce anything Q – Secondary suite? A – Renting one or two bedrooms in your home not an issue if it is a secondary suite it is taking it out of rental stock so this is not permitted. 10. Motion to adjourn: m/s/c 9:15 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA Board and Committees jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA Board and Committees Date: Mon, 27 Feb 2017 19:31:05 -0800 JBNA Board and Committees The JBNA Annual General Meeting occurs in the ½ or 3/4 hour before the April General Meeting. The 2017 AGM will be on April 12th. This note is to provide context for those of you who may not be that familiar with the JBNA organizational structure. BOARD: The JBNA Board itself is small, with 6 members, the usually 4 executive members, President, vice-President, Secretary and Treasurer, and 2 directors. The Board has the discretion of appointing additional Directors if needed. Although that has been done, several years ago, it has not been done in the past few years, while working committees have been convened to work on specific topics. With the speed of communications and the increasing demands, the JBNA Board has had to be nimble, while ensuring that there is a means for on-going projects and reviews in a paced manner. To do this, the Board has remained small and relies on residents with specific knowledge, talents and skills to assist as issues arise. Many, if not most, City of Victoria Policy and Planning decisions, unrelated to development proposals, do not receive the same public scrutiny as development proposals, hence the JBNA Board often must respond quickly, with the values and objectives of the community as expressed through the James Bay Plan and surveys in mind. An example is the recently considered “removing minimum size suite requirements” policy which could see James Bay become much more densely populated with any rezoning. The policy would not apply to most of the City, but would include most of James Bay. COMMITTEES: The JBNA Board has endeavored to meet the need for community input through the creation of committees or small groups to look into or oversee projects or to respond to specific issues as they arise. The JBNA Garden committee, the Development Review Committee, and the Active Transportation Committee are three such committees. When it comes to technical committees, such as the Development Review Committee, it is important that some of the members have a working knowledge level of zoning. There are currently 6 residents in the DRC group. We have found that it can take 2-3 years for someone to become versed in the CALUC (zoning) process. An example of an issue where specific expertise or knowledge is required would be the Ogden Point Master Plan discussions. In addition to JBNA Board members who are very knowledgeable with GVHA operations and impacts related to activities at Ogden, the assistance of seasoned engineers was sought. There are more people in these groups than there are Board members, which is as it should be as the work is spread among more people and residents, who are often not interested in a more full time commitment to the Board may contribute in meaningful ways. ADMINISTRATION: JBNA has no office area. About half of the City’s neighbourhood land use groups have City owned properties in which to hold small and large meetings. JBNA must rent space from New Horizons for the monthly meetings but has no office space in which to store files, work, or meet. This restriction also means that it is much more difficult to convene gatherings/discussions. LOOKING AHEAD: Land use changes and challenges to the James Bay community have increased tremendously in the last few years. Challenges are expected to increase for the next few years. Many of the multi-unit residential buildings in James Bay are nearing the end of their planned existence, or need major upgrades. Most buildings constructed during the 60s through the 90s have asbestos. The problems experienced on the Michigan properties now being renovated may be expected to appear elsewhere. Over the next decade, many of the low-rise 3 or 4 storey buildings in James Bay could be expected to be replaced. BOARD NEEDS: The JBNA Board is fully volunteer. It is not a Board that guides programs and staff. Skills are not purchased, they must be provided. We are fortunate that one Board member, who would like to step down after serving the community since 2011, has agreed to remain while the JBNA searches to find someone to replace his skills. The Board is seeking a volunteer to perhaps shadow the current member to see if the Board role is suitable. Skills being sought include use of excel, data analysis (including analysis of large data sets, basic statistics, graphics and correlations), and general IT knowledge to advise the Board on software/hardware needs. There are 2 JBNA Board positions to be filled at the upcoming AGM. An incumbent is standing for re-election for one position. Four other residents have expressed some interest in serving on the Board. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& 1) BC Transit’s new routing in Jaems Bay 2) LED street lights 3) Trees and other jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: 1) BC Transit’s new routing in Jaems Bay 2) LED street lights 3) Trees and other Date: Thu, 16 Feb 2017 19:27:51 -0800 JBNA Directors’ Report: February 8th, 2017 BC TRANSIT ROUTES IN JAMES BAY: Drop by BC Transit’s Open House to provide your opinion on options for changes for transit in James Bay. Which option would work best for you. Wednesday, February 22nd, 2:00 p.m. to 7:00 p.m. James Bay New Horizons, 234 Menzies St. On February 20th the survey will be on-line at https://bctransit.com/victoria/feedback LEDLIGHT INSTALLATION IN JAMES BAY: In response to a resident complaint/enquiry about light pollution caused by a new LED light installation near his home on Dallas, JBNA made several enquiries. The City has installed a few different types of LED lights, and will be evaluating their effectiveness in the months ahead. Should you have a problem with glare/direction of the light, it may be possible for the city to install a shield. If you experience such a problem, please send a note to pw@victoria.ca or call 250-361-0400. GVHA OGDEN POINT MASTERPLAN: GVHA has submitted ia draft Ogden Point MasterPlan to the City. It has NOT supplied JBNA with copies as per standard practice. JAMES BAY COMMUNITY FRUIT TREES : The planting of three “community fruit trees” occurred on February 1. Through our appeal for funding, three contributors came forward. Funding for the trees was provided by the James Bay Market Society in recognition of Pat McGuire’s contributions to the Market over the last 20+ years. In addition to guiding the Market, now situated at Menzies and Michigan, the Market’s sub-project, “Seedy Saturday” has thrived under Pat’s guidance, becoming the premier seed and garden show in Victoria. Funding for additional trees next year has been assured through a commitment by Trevor Moat. Trevor wishes to encourage others to contribute to the on-going food production programs being supported by JBNA for the community. JAMES BAY TREES: A large horse chestnut tree at 355 Menzies (at Michigan) may be removed due to compromised critical root zone. Previous work may have also compromised this otherwise healthy tree. WASTEWATER (SEWAGE) UPDATE: See January JBNA Minutes at www.jbna.org for the discussion on the wastewater project. Although ~ 80 residents spoke clearly about the issues as they affect JB, the CRD committee may have chosen to NOT forward identified JB matters on to the City or to the CRD committee(s). This will be confirmed this week (prior to Feb 8 but after this Director’s report is printed). 2017 CRUISE-SHIP SCHEDULE: 241 visits this year on 119 days between April 10 and October 5. Nine 4-ship days are scheduled, with about 60% in port for up to 6 hours, others longer. 557,798 passengers at double occupancy plus passengers on “The World”; actual passenger visits are normally higher then first announced due to families/berths. 600,000 Passengers are expected by season’s end. . . Norwegian Bliss, the Panamax Ship will not come until 2018 (4,200 passengers). ON-GOING DEVELOPMENTS: Several developments are at the stage where a public hearing may occur. JBNA received notice of the hearings at the same time of after near-by residents. We are unable to send out e-blasts for each one and urge residents to use the City’s “tracker” or to contact the city Planner (currently Jim Handy jhandy@victoria.ca). Coming up this week is 90-92 Dallas. 149 Montreal St Day Care will be going to Public Hearing soon, as will 701 Belleville, etc. _____________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s on-line Develop Tracker) Ogden Point MasterPlan; 308 Menzies; 71-75 Montreal; 701 Belleville; 90/92 Dallas, 121 Menzies; 345 St. James; 149 Montreal, 337 St James; Harbour Towers; 672 Niagara; 425 Oswego ___________________________________________________________________________________________________________________________________________________________Next JBNA General Meeting: 6:45 pm, March 8th, 2017, 234 Menzies Street. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Sewage update and agenda for the Wednesday, February 15 meeting (in lieu of snowed-out February 8 meeting) jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Sewage update and agenda for the Wednesday, February 15 meeting (in lieu of snowed-out February 8 meeting) Date: Mon, 13 Feb 2017 19:40:12 -0800 SEWAGE UPDATE: Please note that the articles in the Times Colonist are not reflective of the status of the project, the anticipated impacts, or amenity discussions. The articles are not wrong – but they are incomplete, not current, and problematic as vital information was not included. We were disappointed to learn that the minutes document from the JBNA January 11 meeting, containing comments from residents, was not forwarded to the CRD Core Area Liquid Waste Management Committee, nor was the document included in the City of Victoria Wastewater information package. JBNA had facilitated the meeting in good faith, expecting JB resident collective voices to be heard. Instead, the meeting was reported simply as a gathering with a good turn-out of about 100 people. JBNA Board presented to the CRD Core Area Liquid Waste Management Committee last Wednesday morning. JBNA has been concerned, for over a year, that the stability of the Dallas bluffs may not have been fully assessed. Professionals had been voicing concerns for some time. Geologist John Gunton also presented at the CRD Committee meeting. The presentations and the discussion which followed, as recorded by the CRD are available on-line – link provided below. Another link is provided to two of the JBNA slides. CRD Committee presentations and discussion: http://crd.ca.granicus.com/MediaPlayer.php?view_id=1&clip_id=875 Comparison summary: https://jbna.org/JB-Esq%20and%20FairF-Esq%20Comaprison.pdf _________________________________________________________________ February 15 agenda is the agenda distributed for the February 8 meeting _________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 6:45pm – 9:00pm Wednesday, February 8th, 2017 James Bay New Horizons – 234 Menzies St Agenda 1. Welcome & Announcements 2. Approval of Agenda 3. Correspondence/Announcements · Circulating Correspondence file 4. Minutes of January 11th meeting 5. GVHA’s Fisherman’s Wharf: New float home Sonterra Ross, COO, GVHA David Leff, Homeowners Representative 6. Fisherman’s Wharf Park 2017 event: Shakespeare “Year of Lear” Steve Duck, Executive Director Vancouver Island Shakespeare Arts 7. Stewardship Centre of British Columbia: Green Shores Program Kitty Lloyd, Capital Regional District Member of the Green Shores Local Government Working Group 8. Heron Cove Bridges Fraser Work, Director of Engineering and Public Works Jas Paul, Assistant Director, Engineering Shannon Jamison, Interdisciplinary Planner 9. Short-term Vacation Rentals (Air B&B) City of Victoria 10. Community Concerns (time permitting) 11. Adjournment FM headphones may be available at the meeting for those with hearing loss. ________________________________________________________________________________ NOTES: JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Meeting tonight postponed till NEXT Wednesday at 6:45: New Horizons is closing their facility for the day jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Meeting tonight postponed till NEXT Wednesday at 6:45: New Horizons is closing their facility for the day Date: Wed, 8 Feb 2017 13:03:57 -0800 &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Community Tree Planting and upcoming wastewater construction jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Community Tree Planting and upcoming wastewater construction Date: Mon, 30 Jan 2017 15:28:32 -0800 Positive – negative – and request for assistance Positive: Community Fruit (apple) tree Planting: Day: Wednesday, February 1st Time: 10 am Place: Ernest Todd Playgrounds, 100 Montreal St, by tennis courts Negative: The Wastewater project will involve James Bay in a major way. Impacts on James Bay, land and residents, are expected to be greater than impacts on Esquimalt or Fairfield. JBNA is in discussions with CRD team. Although James Bay is more densely populated than Esquimalt albeit with a somewhat smaller population, James Bay residents have not been given the same consideration as Esquimalt (or Fairfield) regarding the wastewater project. Assistance: Residents who are expected to be most affected live close to Camel Point. JBNA’s e-lists of nearly 500 people does not include full addresses for most people. We have not been able to identify residents from Kamel Point Village (70-76 Dallas). Should you know anyone who lives in the complex, please suggest he/she contact someone on the JBNA Board to discuss the anticipated construction. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& NOTE change of start time 6:45 . . JBNA February 8 General Meeting . . February Agenda & January Minutes jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: NOTE change of start time 6:45 . . JBNA February 8 General Meeting . . February Agenda & January Minutes Date: Sun, 29 Jan 2017 13:44:28 -0800 ________________________________________________________________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION Monthly Meeting Agenda 6:45pm – 9:00pm Wednesday, February 8th, 2017 James Bay New Horizons – 234 Menzies St Agenda 1.Welcome & Announcements 2.Approval of Agenda 3.Correspondence/Announcements · Circulating Correspondence file 4.Minutes of January 11th meeting 5.GVHA’s Fisherman’s Wharf: New float home Sonterra Ross, COO, GVHA David Leff, Homeowners Representative 6.Fisherman’s Wharf Park 2017 event: Shakespeare “Year of Lear” Steve Duck, Executive Director Vancouver Island Shakespeare Arts 7.Stewardship Centre of British Columbia: Green Shores Program Kitty Lloyd, Capital Regional District Member of the Green Shores Local Government Working Group 8.Heron Cove Bridges Fraser Work, Director of Engineering and Public Works Jas Paul, Assistant Director, Engineering Shannon Jamison, Interdisciplinary Planner 9.Short-term Vacation Rentals (Air B&B) City of Victoria 10.Community Concerns (time permitting) 11.Adjournment Notes: FM headphones may be available at the meeting for those with hearing loss. JBNA, as a Society, is independent of James Bay New Horizons Society. James Bay New Horizons Society is responsible for operations, including rentals, of 234 Menzies. ___________________________________ JAMES BAY NEIGHBOURHOOD ASSOCIATION MINUTES – General Meeting January 11th, 2017 1. Welcome 7:00 pm; 85-90 in attendance Marg Gardiner: meeting chair Laura Neil: recorded minutes Judy Kirk, Kirk&Co, facilitated the Wastewater Q/A discussion 2. Approval of Agenda as distributed: m/s/c 3. Correspondence and Announcements: Correspondence accepted as circulated m/s/c Announcements in addition to the Directors Report. Storm drain work Menzies/Michigan/Powell/Toronto until March 90-92 Dallas Public Hearing expected soon 71-75 Montreal Street Public Hearing expected soon The city’s wayfinding and place naming initiative continues. Marg asked those present to identify which name best connected for the James Bay peninsula and which phrase is most identified with the retail area of James Bay. Straw vote suggested: Peninsula of James Bay ~ just “James Bay” – 70+ hands ~ James Bay Community – no hands ~ James Bay Village – 1 hand ~ James Bay neighbourhood – no hands ~ other – no suggestion Retail area of James Bay ~ Thrifty’s – a few hands ~ 5-Corners – about 14 hands ~ James Bay Village – 11 hands ~ other – no suggestion Storm drain work will be carried out now through March West and south of Capital Park and along Powell to Toronto, then to Heather. The February 8 JBNA meeting agenda is not yet set, but is expected to be focused on the Fisherman’s Wharf area with the City presenting current plans for Heron Cove, CRD staff presenting on the GreenShore Program and GVHA forwarding a proposal for a new float home at the wharf. 4. Minutes of December 14th, 2016, meeting: m/s/c as distributed & amended. Correction spelling (p. 2) – Golden Associates is Golder & Associates 5. Wastewater Treatment Plant Project: James Bay sub-projects Marg introduced the project, providing information about a pre-meeting discussion with the Wastewater team and Bob Vander Steen and Marg on December 14. The team was asked to ensure that residents along Dallas and Niagara receive notification of the meeting. She then clarified the intent of the discussion: ~ JBNA Board had provided Wastewater team with expected concerns and impacts which would need to be mitigated – this meeting was opportunity for residents to receive overview of the anticipated construction and to voice their views/concerns. ~ the discussion ts not to include the treatment plant itself, or the type of treatment ~ the discussion is to focus on the social and environmental impacts on residents and the land base of James Bay. Facilitator: Judy Kirk, Kirk&Co Ernie Maschner – HRP – Engineer lead on project – contract for plant & tunnel under harbour Jeremy Klarenbach – HRP Mike Vidomski – Michels Canada – Drilling subcontractor Bree Milne – Stakeholder Relations – environmental scientist Dave Clancy – Project Director Kristin Quayle – Communication Coordinator, CRD Community Meeting presentation: Preliminary construction plan: Graham Contracting – HRP Architects – Michels Canada the drilling contractor 3 elements to project – the treatment plant, the pipes (in/out), and piping of treated bio-solids to Hartland dump. Construction at Clover Point will take place to upgrade the current pump station to manage the increased sewage volumes. Goals – meet prov and fed govt timelines for funding, minimize costs, optimize cost recovering opportunities, reduce greenhouse gases, add value to surrounding community and enhance livability of neighbourhoods Ernie Maschner, Lead Engineer on project to build plant & tunnel under the harbour, & new ocean outfall off McLoughin point involved in construction of treatment plant in San Diego. Jeremy Klarenbach, underwater line will run from the James Bay Anglers across harbour to McLoughin Point Timeline: 2 weeks to set up equipment at Ogden Point/James Bay Anglers, pile driving will occur – into bed rock. Will drill for approximately 12 months for tunnel, pipe is 48”. Niagara Street will be used to assemble and weld pre-fabricated pipe segments. 4 days for the actual pipe pull after a 2 week preparation period. The pipe-pull would be a 24-hr/day operation. Drilling work area will be set up to the south east of the JB Anglers club house. Hours of work 7am to 7pm Mon to Fri, Sat 8am to 5pm. Contact CRD: Website: www.crd.bc.ca/wastewater Email: wastewater@crd.bc.ca Q/A session: Q – what is estimate cost of this part of project? A – no breakdown – can get back to $275 million but not on drill piece. Q – setting pad on McLoughlin side rather than JB side, why can’t drilling be done from Esquimalt side, wouldn’t impact Niagara St, Ogden Point etc. A – At a compounded angle to create tunnel – need a kilometre of run room which isn’t provided on McLoughlin side Q – seismic event in harbour bed – how will be mitigated A – don’t have concern about seismic as going in bedrock to bedrock except at entry were a casing will be Q – pipe from Clover Point to Ogden Point, will it be tunnel. A – will be trench and cover – will follow Dallas Rd – will not be in centre of road will be weaving mindful of trees/roots. Q – the pipe to Hartland Road Dump – great distance isn’t there a better way A – concluded best site – Hartland 125 acre site, not full, allows to place a facility not in middle of a neighbourhood, will use existing leeching pipe, doesn’t believe another site closer and not able to treat on McLouglin site Q – cost of pipe to Hartland? A – no answer now – will respond back Q – resident – 28 unit co-op at 130/144 Dallas – there was not a mail-drop notification at the co-op. 28 minors in the complex, with half being young children – concerned while people working on project will have ear protection – what about area children? The noise will be compounded by having Helli-jet already. A – are sensitive to concern will be working with contractor to mitigate noise levels. This isn’t the only opportunity for you to talk to us about this. A – Pipe contractor – working through details – noise at JB Anglers will be significantly diff from that at Montreal and Niagara St – can’t provide timelines at this moment – just complete one across street from a daycare – noise attenuation was at an acceptable level. Q – how is equipment being brought into JB Anglers A – about 50 truck loads of semi-trucks Q – period of time and route? A – about two weeks – not certain about route – still working on Q – can this not be done by barge A – looking at all options Q – virtually no odour – odour isn’t virtual – prevailing winds – how can this be assured there is no odour A – contract requires no odour – within treatment plant it is totally enclosed has odour stacks for treated air from the plant – not accept if odor at fence line Q – how ensure coordination is managed with clover point alignment and Niagara A – will be determined on completed design of project Q – Niagara St, how long is pipe (1 km) A – toward end of drilling process the pipe will be brought in Q – will people have access to their driveways? A – some may be affected Q – timeline A – approximately April/May 2018 Q – what kind of amenities for JB for long term hosting of the activity A – taking the notion the whole community is – Clover Point impact – a larger plaza, a bike way, washroom facility, wheelchair access, for Clover Point – no amenity for JB – will address inconvenience to JB Anglers – prepared to engage members of JB for suggestions. C – very concerned about seismic and the pipe along Dallas Rd – what happens if it fractures? What about insurance costs, doesn’t feel they are addressing the impact to the community C – concerned about the materials from the tunnel where is going? A – reclaiming the mud with the rock, making it environmentally stable Q – treating material on site & trucking to where? A – will be trucking material from site – approximately 4 trucks per/week C – neighbour wants it of solid construction Q – barges should be used – to the city for residential only parking which should be properly policed by city. Amenities – relocate the Heli-port A – parking piece will discuss with city to resident only for duration of construction C – noise levels thought about a berm around the area A – that is a few of the items that are being looked into Q – particularly concerned about how long will the work on Dallas Rd take place A – doesn’t have that information but should have more information by April 2017 and will hold another meeting with JBNA to offer more detailed information/timelines C – JB residents are entitled to same consideration as other neighbourhoods Q – noise concern – understands how load pipe driving is what will the directional drilling be in comparison? A – pneumatic – generators will be running all the time 85 decibels steady all day sound – currently working on how to mitigate Q – how much noise for the year? rock-crushing? A – rock screens will be on rubber mats – states very low vibration and will not be felt at sidewalk Q – will there be a noise A – will not create additional noise to that of the generators Q – will there be vibration from the pile driving? A – minimal do to the material that will be drilled through – old fill – not sandstone Q – traffic has become more of a truck route – servicing cruise ships etc – will trucks be community beyond the 7am to 7pm work period? A – no work activity will be from 7am to 7pm – only personal vehicles of 8-10 site workers coming to and from prior and after work times. Q – resident of San Jose – concerned about the operation of the facility as it is within the municipality of Esquimalt not Vic and there has been no discussion about amenities for JB. Concern about the residential parking – does city have necessary by-laws? What are the environmental impact studies for odour for JB? Seems to only be done for Esquimalt. A – the contract stipulates to the contractor there can be no odours at all to escape the building Q – noise – pile driving will that be the level of noise that can be expected. A – will get back Q – concerned about lack of risk assessment for the 2 communities affected by this project JB and Fairfield and there is the concern of the liquefaction potential for the JB area based on the soil composition. Haven’t heard what the actual cost of the project is – we deserve to know as a taxpayer what that is. A – post disaster all sites have been analysed for earthquake assessment – happy to provide. A – all cost were outlined in the business class provided in Sept 2016 for a total of $265 million, didn’t bring the full report with us tonight – but is on the website A – when Dallas Road details are available Q – request delay in redevelopment of Ogden Point – don’t start redevelopment of OP until the work on the sewage pipe construction is completed C – concerned about noise – already have helicopters, A – the pile driving will be conducted over a two week period, there will be no rock crushing done on site, only rock screening, the drilling will be done under the water C – the noise level and other impacts can be considered under “nuisance” and isn’t there a nuisance bylaw A – will see Q – marine environmental impact? A – there are endangered species vegetation along the shoreline and the bird sanctuary – trying to be as mindful as can be – very mindful of the foreshore marine and vegetation. Seabed will be unaffected with exception at the entry of the drill site. Reason going through bedrock rather than laying pipe on seabed which would have had a more invasive marine impact. Final Comments: Marg – Housekeeping: – need e-mails to keep informed (CRD will share list) – direct link from CRD website to the Core Sewage treatment project needed Question – utilities under Dallas – how much lower than utilities will trench go along Dallas A – will get back with answer Comment: ~ “Regional” benefit is not well accepted in James Bay as that has been the rationale forwarded as the dismissal used for over a decade to OK pollution and health impacts in JB while the region benefits ~ CoV Noise bylaws are worthless, WHO guidelines suggest 1hr@85dBA causes hearing impairment ~ Ogden including Camel Point has a nuisance clause in its zoning bylaw. CoV has not enforced. The Ogden Point MasterPlan proposal suggests deleting the nuisance clause. 9. Adjournment: m/s/c 9:15 pm &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& JBNA Directors’ Report jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: JBNA Directors’ Report Date: Sat, 14 Jan 2017 09:17:53 -0800 JBNA Directors’ Report: January 11th, 2017 JAMES BAY COMMUNITY FRUIT TREES – CONSIDER DONATING: The JBNA application to plant 3 apple trees near the tennis courts in Todd Parkette has been approved. Trees will be planted late this month. Volunteer tree stewards will be committing time over the next few years to “monitoring” a tree and ensuring that there is adequate watering and pruning. Approximately $250 will be needed to complete this project. Please consider contributing funding for the purchase of the trees and incidentals. Contact Wayne Shillington at jbna@vcn.bc.ca to make arrangements to contribute. REMOVAL OF MINIMUM UNIT SIZE: Victoria City Council approved a motion proposing the removal of minimum unit sizes from multi-unit zones throughout the City of Victoria. This initiative is a supporting action of The Victoria Housing Strategy 2016-2025 and is intended to improve affordability for developers and purchasers/renters. Feedback will be received up to and at the public hearing, which is scheduled for January 26, 2016. INFORMATION SESSION – PARKING AND HOUSING DENSITY CHANGES: Off-street parking, secondary suites, garden suites, & removal of ‘minimum’ suite size Information session: Monday – January 16, 6:30-8:00 pm, Victoria Conference Centre DOUGLAS VISIONING PROJECT: On January 9th, JBNA sponsored a Douglas Street charrette, hosted by the RBCMuseum. 31 residents, landlords, businesses and City staff members gathered for a workshop to explore opportunities of altering the edges of Douglas Street to enhance the streets walkability and its visual connect between residential James Bay and Beacon Hill Park. EMERGENCY PREPAREDNESS WORKSHOPS @ VICTORIA CITY HALL: Wednesday, January 25 7-9 pm Tuesday, February 7, 1-3 pm Thursday, February 23 7-9 pm SEISMICALLY UPGRDADE YOUR HISTORIC HOUSE: On Saturday January 28, 2017, the Hallmark Heritage Society will be presenting a half-day workshop on how to seismically upgrade your historic house. At the Craigflower Schoolhouse, 2755 Admirals Road, 9:30 am to 1 pm. Admission by Donation. Presenters: John Dam & Ken Johnson. CASINO UPDATE: In mid-December, the BC Lottery Corporation issued a Requst for Pre-Qualification as a first step in selecting a Service Provider to develop the proposed casino and entertainment centre in Victoria. _____________________________________________________________________________________________________________________________________________________________ Development Proposals In Process: (Details: City Planning @250-361-0523 or City’s on-line Development Tracker.) (Ogden Point MasterPlan & re-Zoning expected 2017) 71-75 Montreal; 701 Belleville; 90/92 Dallas; 121 Menzies; 345 St. James; 149 Montreal, 337 St James; Harbour Towers; 672 Niagara; 425 Oswego, 308 Menzies (service station) ______________________________________________________________________________________________________________________Next JBNA General Meeting: 7:00 pm, February 8th, 2017, 234 Menzies Street. &&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&& Wastewater Treatment work in James Bay – JBNA Meeting Wednesday, January 11 jbna Reply to sender to list From: jbna@vcn.bc.ca To: jbna-members@vancouvercommunity.net Subject: Wastewater Treatment work in James Bay – JBNA Meeting Wednesday, January 11 Date: Mon, 9 Jan 2017 23:06:16 -0800 January 11 JBNA Meeting: Regional Wastewater Treatment plant work planned for James Bay 6:30 pm – display Boards 7:00 pm – meeting _________________________________________ The following letter was sent on CRD letterhead to residents on or near the south and west sides of James Bay. We are concerned that many residents may have not received the letter as several apartment style buildings t=do not accept bulk mailings. If you happen to live in a multi-residential dwelling along Dallas or the west end of Niagara, please consider posting the letter on your bulletin/notice board, _________________________________________ January 5, 2017 To James Bay Residents near Dallas Road: Dear Resident RE: Information Meeting: McLoughlin Point Wastewater Treatment Plant We invite you to attend a presentation to learn more about the McLoughlin Point Wastewater Treatment Plant, and specifically the preliminary construction plan for the conveyance pipeline crossing the Harbour to McLoughlin Point. Representatives from both the CRD and Harbour Resource Partners will be in attendance to present an update and respond to questions at the James Bay Neighbourhood Association meeting. Meeting details: Date: Wednesday, January 11, 2017 Time: 7:00pm Location: James Bay New Horizons – 234 Menzies Street Sincerely, Dave Clancy Project Director Core Area Wastewater Treatment Project